Overview
Administrative Assistant Jobs in North York, Ontario, Canada at Peak Associates Limited
Location: North York
The Administrative Assistant plays a critical role in the organization by providing effective administrative support to a Director and other team members as required. The ideal candidate is proactive, positive and organized, has strong technical and interpersonal skills, thrives in a fast-paced environment and is flexible to assume a variety of responsibilities as needed.
Please note that the role work full-time onsite in the corporate office.
DUTIES & RESPONSIBILITIES:
Provide support and undertake all aspects of administration for Director of Land Development and team members including managing calendars and scheduling
Coordination of meetings and functions, including arranging facilities, meeting materials, and any necessary travel arrangements
Responsible for office management functions for the department; supplies ordering, mail, couriers, etc.
Organize/maintain business and client contacts
Preparing and updating project tracking and circulating to principals and management
Completing Project Forms and Applications (I.E. Hydro forms, Builder Contact forms, Telecom forms, CA Permits, Planning Applications etc.)
Various Project Management tasks as assigned; following up on deadline deliverables, monitoring agendas
File management – creating, managing and maintaining physical and/non digital filing systems on an ongoing basis
Working with consultants to schedule and track onsite property visits in order to conduct surveys and tests
Prepare expense reports for Director
Correspondence to various internal and external stakeholders
Prepare and update reports, spreadsheets, documents, etc.
Assist with the coordination and planning of various hospitality events, including conferences, meetings, golf tournaments, and special events
Arrange catering services for events, including menu selection, ordering, and coordination with catering staff
Act as the go-to person for administrative and operational needs for the department.
Collaborate and engage with staff at all levels
Assist with corporate and executive projects as needed
REQUIREMENTS:
Post-secondary education preferred
1-2 years+ related experience in administration and/or administrative assistant in a corporate environment
Detail oriented self-starter with a high level of organizational and time management skills
Must be able to prioritize effectively and seek out solutions as needed
Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization
Effective verbal, writing and listening communications skills
Must apply judgment and discretion in handling of sensitive and confidential documentation
Proficiency with Microsoft applications (Microsoft Office, Word, Outlook, Excel, and Power Point)
Title: Administrative Assistant
Company: Peak Associates Limited
Location: North York, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Clerical), Business (Office Administrator/ Coordinator, Business Administration)
