Overview
Administrative Assistant Jobs in Scranton, PA at United Neighborhood Centers NEPA
Description of Work
The NC State Health Plan is hiring an Administrative Coordinator that will provide high-level administrative support to the Division Leadership Team to include coordinating larger meetings; processing and routing checks received; routing agency invoices in Docu- Sign and representing the division and department to external stakeholders, including Plan members. This is a full-time position (40 hours per week) with State Benefits, including health insurance, paid vacation, paid sick time, paid holidays, as well as retirement.
This position has been designated as Exempt in accordance with North Carolina General Statute § 126-5.
About the State Health Plan
The North Carolina State Health Plan for Teachers and State Employees, a division of the Department of State Treasurer, provides health care coverage to more than 740,000 teachers and local school personnel, state employees, retirees, current and former lawmakers, state university and community college faculty and staff, and their dependents.
The SHP Administrative Coordinator’s responsibilities include maintaining logs, preparing dashboards and reports, routing documents for signatures and approvals, drafting and mailing correspondence, formatting documents, assisting with the collection of documents for Public Records Requests, and other duties as assigned. The Administrative Coordinator role will have primary responsibility for the following targeted tasks such as managing the Plan’s use of state cars, serving as the telephone liaison, handling procurement of office supplies and Docu-Sign managing the process. The Administrative Coordinator will also serve as a Notary Public for not only the Plan but also the Department and will assist the Executive Assistant as needed.
Job Duties
Draft, format, review and mail correspondence.
Assist with the collection of documents for Public Records Requests as needed.
Receive documentation and organize case files, which includes copying, filing, scanning Route documents for signatures and approvals.
Schedule meetings, answer phones, coordinating with stakeholders.
Maintaining logs, preparing dashboards and reports.
Process and reconcile invoices, perform purchasing activities, maintain supply inventory.
Coordinate and produce individual letters and mass mailings as needed, remaining cognizant of PHI and HIPAA compliance.
Assist with staff travel coordination and process reimbursements according to state and agency rules and regulations State Car Management.
Order office supplies for staff and division use Manage incoming invoices to SHP, route appropriately and track progress on log Receive product(s) into eProcurement Docu-Sign Router (primary).
In furtherance of the Department of State Treasurer’s existing ethics and transparency programs, this position is subject to the ethics and conflict of interest requirements of the Department of State Treasurer Supplemental Ethics Policy (Tier 2 Ethics Policy). (https://www.nctreasurer.com/documents/files/slgfdworksheets/dstpolicies/supplemental-ethics-policy-tier-2/download?attachment).
Knowledge, Skills and Abilities / Competencies
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
Outstanding customer service skills.
Proven ability to interact professionally and effectively with staff, vendors, and the public in person, via e-mail, and over the telephone.
Excellent written and verbal communication skills.
Demonstrated ability to set priorities and meet deadlines with minimum direction in a fast-paced, dynamic environment.
Demonstrated ability to manage multiple projects simultaneously with frequent interruptions.
Exceptional attention to detail and organizational skills.
Proven ability to maintain the confidentiality of highly sensitive information.
Experience working effectively in a collaborative team environment.
Proficiency in Microsoft Excel, Word, Outlook, Adobe Professional and DocuSign.
Management Preference
Bachelor’s degree from an appropriately accredited institution.
Experience with North Carolina e-Procurement.
Registration as a North Carolina Notary Public.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Education Development (GED) diploma and six (6) years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
* PLEASE SUBMIT YOUR APPLICATION ON-LINE USING THIS WEBSITE *
This position is subject to a criminal history background check through CastleBranch. In addition, one or more of the following may also be reviewed, depending on the nature and requirements of the position: employment history, professional references, credit history, and educational verification (i.e., degree, license, or official transcript). Applicants will be required to pass the background check to the satisfaction of the North Carolina Department of State Treasurer. All offers of employment are conditional until the satisfactory completion of the background check.
This office uses the Merit-Based Recruitment and Selection Plan to fill positions with highly qualified individuals. All applicants must complete and submit a State application for employment using the NEOGOV Online Job Application System (OSHR – Work for NC ) for the State of North Carolina. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered in screening for qualifying credit. Attached or incorporated resumes (including Text resumes on application form) WILL NOT be used for screening for qualifying credit. Please make sure you complete the application in full. For additional information about applications and processes with the state of NC Please visit: How Do I Get the Job
The State of North Carolina, and the Department of State Treasurer, is an Equal Opportunity Employer:
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax reference the contact information below. All applicants should indicate the position number and job title in the section “Jobs Applied For”.
Applicants seeking Veteran’s Preference must attach a DD 214 Form, Certificate of Release or Discharge from Active Duty along with your application.
Applicants seeking National Guard Preference
North Carolina Army National Guard
North Carolina Air National Guard
Must attach a copy of the NGB 23A (RPAS) or a copy of the DD256 or NGB 22 along with your application.
“See Resume” or “See Attachment” will NOT be accepted and will be considered an incomplete application and will not be processed. Other attachments will also be accepted, but not used in screening for qualifying credit.
Please note, foreign degrees require an official evaluation for U.S. equivalency, and must be submitted to Human Resources for verification. There are several organizations that perform this specialized service, feel free to use any service of your choosing. For your convenience a couple are listed below:
International Education Research Foundation – (310) 258-9451 or www.ierf.org
World Education Services Inc. – (212) 966-6311 or www.wes.org
If you are having technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please email Department of State Treasurer at [email protected].
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Administrative Assistant
Company: United Neighborhood Centers NEPA
Location: Scranton, PA
