Overview
Administrative Assistant Jobs in Abu Dhabi Emirate, United Arab Emirates at JCDecaux Middle East
Title: Administrative Assistant
Company: JCDecaux Middle East
Location: Abu Dhabi Emirate, United Arab Emirates
MAJOR ACCOUNTABILITIES :
1. Airport Pass / Device Pass / Tools Pass / AVSEC Form Processing:
Check and compile necessary documents.
Fill out pass forms and submit details on the ADAC portal.
Collect airport passes.
2. Contracts & Invoices (Abu Dhabi, Bahrain & Kuwait):
Managing Contacts and Invoices:
Oversee the contacts and invoices procedure for the three Business Units (BUs).
Corporate Expenses:
Compile receipts and expense sheets for Managing Director (MD) approval.
3. Administrative Support:
Assist all departments with administrative tasks.
Provide sales assistance, including artwork approval, production process, and client registration.
4. Office Services Maintenance:
Maintain office services and supplies.
Supervise office cleaning and maintenance schedules.
5. General Mail Correspondences:
Circulate official information within the organization.
Answer phone calls, take messages, and manage bookings for conference/meeting rooms.
Arrange travel bookings for the country and subsidiaries.
Organize internal meetings and manage incoming/outgoing post, faxes, and couriers.
Monitor pantry stocks and place orders as needed.
Update and circulate the regional phone list and staff contact details.
Manage parking space contracts and attributions.
Assist in organizing internal events.
Prepare and follow up on employee pre-induction requests (IT tools, business cards, parking space, desktop, and office space).
6. Safety and Inventory Management:
Ensure employee safety and manage emergency evacuation procedures.
Maintain furniture inventory and labeling.
7. Executive Assistance:
Provide assistance to the CEO ME in the absence of the PA.
SKILLS:
Good Presentation
High sense of confidentiality
Good customer service, proficient in written and spoken English and good computer skills
Proactive and focused
