Overview
Administrative Assistant Jobs in Metro Manila at CJC Tradequest, Inc.
Title: Administrative Assistant
Company: CJC Tradequest, Inc.
Location: Metro Manila
Company Description
CJC Tradequest, Inc. is a leading distributor offering a wide selection of premium products for parents and children in the Philippines. Known for quality and variety, we focus on catering to the unique needs of families. Our commitment to excellence has made us a trusted name in the industry. We strive to provide exceptional products and services that enhance daily living for our customers.
About the Role
We are looking for a detail-oriented and proactive Administrative Assistant with a solid accounting background to support our day-to-day finance and administrative operations. In this role, you will serve as a key point of contact between our internal team and our third-party accountant, ensuring smooth coordination on government filings, compliance deadlines, and financial reporting.
This is an ideal opportunity for someone who thrives in a hands-on role that blends office administration with bookkeeping and financial support.
Key Responsibilities
Finance & Accounting Support
- Process accounts payable and receivable, including invoice management and payment tracking
- Perform bank and credit card reconciliations
- Maintain accurate financial records and organize supporting documentation
- Assist with month-end and year-end closing activities
- Prepare and submit expense reports
- Monitor cash flow and flag discrepancies to management
Third-Party Accountant Coordination
- Serve as the primary liaison with our external accountant for all government and regulatory filings (tax returns, payroll remittances, etc.)
- Gather, organize, and deliver financial documents and records as required for filings and audits
- Track filing deadlines and ensure timely submission of all required documents
- Communicate and follow up on queries between internal stakeholders and the accountant
General Administration
- Manage office correspondence, scheduling, and filing systems
- Order and maintain office supplies and equipment
- Support onboarding of new employees with administrative setup
- Handle general inquiries and provide administrative support to leadership as needed
- Maintain confidentiality of sensitive financial and company information
Qualifications
Required
- Diploma or degree in Accounting, Business Administration, or a related field
- 2+ years of experience in an administrative or bookkeeping role
- Proficiency in accounting software (e.g., QuickBooks, Xero, Sage, or similar)
- Strong working knowledge of Microsoft Excel / Google Sheets
- Familiarity with government filing requirements (tax, payroll, regulatory)
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
Preferred
- Experience coordinating with external accountants or auditors
- Bookkeeper certification or completion of accounting courses
- Experience with payroll processing
- Knowledge of accounts payable/receivable best practices
What We Offer
- Competitive salary commensurate with experience
- Supportive and collaborative work environment
- Opportunities for professional growth and development
