Overview
Administrative Assistant Jobs in Houston, TX at City of Houston
Title: Administrative Assistant
Company: City of Houston
Location: Houston, TX
Position OverviewApplications accepted from:All Persons InterestedSection:Transportation & Drainage Operations /TDOReportingLocation: VariousWorkdays & Hours:Monday – Friday, 8am-5pm**Subject to changeDescription Of Duties/Essential FunctionsHouston Public Works, Transportation & Drainage Operations is seeking a skilled individual to perform a variety of administrative functions related to training operations for the service line.
Monitors employees’ completion of courses designated as required safety classes to ensure compliance City, State and Federal mandates.
Create monthly reports of compliance and course completion for management review.
Transcripts are reviewed in TMS to ensure compliance along with the timely, successful completion of courses.
Provide administrative support to all TDO training needs such as securing training room locations, completing room request forms, sign-in sheets, etc.
Maintain and order training materials and resources.
Ensure calendar maintenance by updating TDO Training Calendar frequently.
Register and enroll/re-enroll employees for various training needs.
Provide verbal and written professional communication to all stakeholders to ensure training needs are met including reminders of upcoming trainings.
Create and close out classes in TMS.
Onboard new employees by creating Training Plans, complete required documents, and communicate new employees’ training needs to supervisors.
Serve as the recordkeeper to monthly Safety Committee meetings.
Communicate with 3rd party vendors to schedule training and coordinate with managers and training team.
Daily demonstrate and embody the Five to Thrive Values of Respect, Ownership, Communication, Integrity, and Teamwork.
Performs other duties as requested.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
Minimum Requirements
EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.
Experience Requirements
One year of Administrative experience is required.
Professional Administrative experience may be substituted for the above education requirement on a year-for-year basis.
License Requirements
None
PREFERENCES
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED:
None
However, The Department May Administer Skills Assessment Test.
SAFETY IMPACT POSITION:
No
If YES, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade:
17
APPLICATION PROCEDURES
Only online applications
will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.
Applications must be submitted online at: www.houstontx.gov .
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