Overview
Administrative Assistant Jobs in Warsaw, Mazowieckie, Poland at JD.COM
Title: Administrative Assistant
Company: JD.COM
Location: Warsaw, Mazowieckie, Poland
About JD.com
JD.com is China’s largest retailer and one of the world’s leading e-commerce companies. Renowned for its commitment to quality, authenticity, and efficiency, JD.com offers a vast range of products through its cutting-edge logistics and technology-driven platform. We are looking for a motivated and detail-oriented Administrative Officer to support our fast-paced team and help drive operational excellence.
Job Summary:
We are seeking a proactive and organized Warehouse Administrative Assistant to support the efficient operation of our warehouse facilities. This role focuses on coordinating non-inventory-related logistics, including car parking management, telecommunication systems, and general property care. The ideal candidate is detail-oriented, communicative, and capable of handling multiple administrative tasks related to the upkeep and smooth operation of the warehouse premises.
Key Responsibilities:
Car Park Coordination:
Oversee the management of the company’s vehicle fleet, including administrative tracking, documentation, and vehicle availability.
Coordinate with suppliers, leasing companies, and dealerships to arrange vehicle procurement, returns, maintenance, and servicing.
Support internal departments in allocating vehicles based on operational needs and availability.
Telecommunications & Office Equipment:
Oversee warehouse phone systems: issue, track, and troubleshoot devices (landlines, mobiles, headsets, etc.).
Coordinate with IT or external providers for phone installation, maintenance, and upgrades.
Keep records of phone usage, user assignments, and inventory.
Property and Facilities Management:
Act as the first point of contact for property maintenance issues (e.g., lighting, heating, plumbing).
Arrange repairs, cleaning services, and routine inspections in coordination with vendors or facility management.
Monitor the condition of warehouse facilities and report any safety or maintenance concerns promptly.
Administrative Support:
Maintain accurate records of facility-related expenses and contracts.
Assist with onboarding tasks related to facility access, phone allocation, and parking for new employees.
Support general warehouse admin tasks as required (e.g., filing, inventory of office supplies).
Requirements:
Previous experience in an administrative, facilities, or logistics coordination role (warehouse setting is a plus).
Strong organizational and multitasking skills.
Good verbal and written communication skills.
Basic proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with facility or ticketing systems.
Ability to work independently and handle confidential information with discretion.
Preferred Qualifications:
Knowledge of basic facility and property management procedures.
Experience coordinating with external service providers or vendors.
Familiarity with warehouse operations or logistics environments.
