Overview
Administrative Assistant Jobs in Houston, TX at Vitalus Health
Title: Administrative Assistant
Company: Vitalus Health
Location: Houston, TX
Description
We are seeking a reliable and organized Administrative Assistant to join our team. This role is essential to ensure the smooth operation of our main office and lab location. The ideal candidate is proactive, detail-oriented, and comfortable working independently in a dynamic environment.
Key Responsibilities
On-site Presence:
Must be present in the office five days a week, with flexibility to assist at our lab location as needed.
Mail Collection & Distribution:
Collect mail daily from the main office.
Drive to our lab location to pick up mail as required.
Distribute and process all incoming correspondence efficiently.
Document Management:
Scan all correspondence and documents into our SharePoint Drive, ensuring accurate digital filing and organization.
Office Supplies Management:
Monitor inventory of office supplies.
Order and restock supplies as needed.
Maintain an organized supply area.
Deliveries & Logistics:
Receive all deliveries to the main office.
Sort and place deliveries in their designated locations.
Phone Etiquette & Call Routing:
Answer incoming calls from the office phone queue promptly and professionally.
Route calls to the appropriate staff or department as needed, ensuring excellent telephone etiquette at all times.
Lab Support:
Periodically assist with administrative or basic support tasks at the lab location in place of main office duties.
Requirements
Qualifications
Valid driver’s license and reliable transportation (required for mail and supply runs between locations)
Excellent organizational and time management skills
Proficient with Microsoft Office Suite and comfortable learning new software (SharePoint experience a plus)
Some health insurance billing experience preferred
Strong attention to detail and ability to multitask
Professional, dependable, and able to work independently
Physical Requirements
Ability to lift packages and office supplies (up to 25 lbs.)
Ability to travel between the main office and lab location as needed
