Overview

Administrative Assistant Jobs in Westbury, NY at Brighton Health Plan Solutions

Title: Administrative Assistant

Company: Brighton Health Plan Solutions

Location: Westbury, NY

About The RoleThe Administrative Assistant serves as a pivotal support role in managing the busy schedules of company executives, ensuring effective coordination of appointments, meetings, and follow-up tasks. This position requires exceptional organizational skills, attention to detail, and the ability to prioritize tasks to facilitate the smooth operation of executive calendars.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Primary Responsibilities

Manage and maintain executive calendars, including scheduling appointments, meetings, and conference calls.

Coordinate with internal and external stakeholders to schedule meetings, ensuring availability and optimizing time efficiency.

Proactively anticipate scheduling conflicts and make necessary adjustments to resolve conflicts or find alternative arrangements.

Act as a liaison between executives and other team members, relaying messages, requests, and updates as needed.

Answers phone calls and directs callers as appropriate.

Responds to emails and other digital queries and correspondence.

Drafts and edits letters, reports, and other documents.

Inputs and updates information in databases and spreadsheets.

Prepares meeting agendas and takes meeting minutes.

Coordinates logistics for meetings, including room setup and catering.

Works closely with other administrative staff and supports other colleagues as needed.

Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

Ensures that deadlines are met and adapts to changing priorities.

Manage travel arrangements for executives, including booking flights, accommodations, transportation, and preparing itineraries.

Assist with expense tracking and reporting, ensuring accuracy and compliance with company policies.

Essential Qualifications

High school diploma or equivalent; additional education or certification in office administration or related field preferred.

Proven experience in administrative support roles, with a focus on calendar management and executive assistance.

Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and calendar management software.

Excellent organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.

Strong attention to detail and accuracy, particularly when managing calendars and coordinating schedules.

Exceptional communication skills, both verbal and written, with the ability to interact professionally with executives and stakeholders.

Discretion and confidentiality when handling sensitive information and communications.

Proactive problem-solving abilities and the capacity to anticipate and address scheduling conflicts or issues.

Ability to work independently with minimal supervision while also collaborating effectively as part of a team.

About

At Brighton Health Plan Solutions, LLC, our people are committed to the improvement of how healthcare is accessed and delivered. When you join our team, you’ll become part of a diverse and welcoming culture focused on encouragement, respect and increasing diversity, inclusion and a sense of belonging at every level. Here, you’ll be encouraged to bring your authentic self to work with all of your unique ab…

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.