Overview
Administrative Assistant Jobs in Amarillo, TX at Efficient Markets
About Us & What We Need
We are a full-service accounting firm that focuses on clients in the home care industry. We are currently looking to add an Administrative Assistant to our growing team. The position is currently part-time, but as we grow, we expect the need for the position to go full-time.
The Administrative Assistant will play a critical role in ensuring the smooth day-to-day operations of our firm, optimizing processes, managing team performance, and delivering exceptional service to our clients. This role is ideal for a proactive and organized professional who thrives in a dynamic environment and has a passion for operational excellence.
We like to think of ourselves as a progressive firm, helping to modernize the accounting industry and having a bit of fun while doing it.
Key Responsibilities
Email Coordination & Calendar Management:
Monitor and manage shared email inboxes to prioritize urgent matters and delegate tasks effectively.
Monitor and manage the Managing Director’s email inbox to coordinate responses for existing clients.
Manage the Managing Director’s meeting calendar, setting appointments and creating Zoom links, as required.
Metrics & KPIs:
Track and report on key operational metrics to measure team performance and business outcomes.
Implement tools and systems to monitor KPIs, ensuring alignment with the firm’s strategic goals.
Identify trends and propose actionable insights to improve efficiency and service delivery.
Client Onboarding:
Coordinate with the Account Executive to ensure new clients are supported through the onboarding process.
Coordinate with the accounting and billing/payroll teams to ensure all client data and documentation are gathered and processed efficiently.
Setup new client billing in our billing software.
Recruiting & Hiring:
Manage the recruitment process, including sourcing candidates, coordinating interviews, and onboarding new hires.
Ensure new team members are integrated smoothly, with clear expectations and access to training resources.
Creative Tools (Canva):
Utilize Canva to create visually engaging internal and client-facing documents, such as presentations, reports, and marketing materials.
Support the branding and design consistency of all firm materials, ensuring a professional and cohesive appearance.
Collaborate with the marketing team (if applicable) to design graphics for newsletters, social media, and other communications.
Operational Excellence:
Support the development of Standard Operating Procedures utilizing existing templates.
Qualifications:
Excellent organizational skills and ability to manage multiple priorities simultaneously.
Strong verbal and written communication skills, with attention to detail.
Familiarity with client onboarding and relationship management processes.
Experience in recruiting, hiring, and team-building initiatives.
Proven experience in operations management, preferably in a professional services or accounting firm.
Strong analytical skills and experience with metrics and KPI tracking.
Proficiency in Canva and other design tools for creating polished materials.
Proficiency in Google Workspace tools (Google Sheets, Google Docs)
Preferred Skills:
Experience in a startup or high-growth environment.
Knowledge of Accounting or Home Care industry
Job Type: Part-time
Pay: $15.00 – $20.00 per hour
Expected hours: 20 per week
Benefits:
Paid time off
Schedule:
Monday to Friday
Work Location: Remote
Title: Administrative Assistant
Company: Efficient Markets
Location: Amarillo, TX
