Overview
Administrative Assistant Jobs in London, Ontario, Canada at R.V. Anderson Associates Limited
Title: Administrative Assistant
Company: R.V. Anderson Associates Limited
Location: London, Ontario, Canada
Your difference is the difference
Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.
As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share your ingenuity, express your difference, and grow in your very own way. Whatever your area, no matter your grade, your unique skills and perspective will help drive change from operations to the C-suite, across a wide range of projects and channels.
Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you.
RVA is seeking an enthusiastic Administrative Assistant to join our London team for a one-year contract position.
Duties
- Assist the Regional Manager with corporate projects, office management duties and marketing and business development activities.
- Assist the Team Managers in the office with their team management duties and marketing and business development activities.
- Assist Project Managers to manage and coordinate their projects in the areas of Quality Assurance, safety, client reporting and invoicing.
- Prepare, format and edit correspondence and documentation including reports, proposals, specifications, tenders and other technical documents in compliance with AODA.
- Track and coordinate corporate reporting documents including accounts receivable, contract agreements, invoices, and sub consultants.
- Assist with public consultation including to coordinate, facilitate and conduct issuance of public notices to government agencies, public stakeholders, and politicians; including logging of responses and follow up.
- Coordinate meetings, appointments, travel reservations and organize business trips for office staff.
- Coordinate daily office operations and perform applicable tasks as appropriate, including receipt and distribution of courier and mail deliveries, greeting visitors, answering general office calls; and
- Other duties as assigned and appropriate for this position.
Qualifications
- Minimum college level diploma in Office Administration or similar post-secondary with an emphasis on writing and communication skills.
- 3-5 years of experience in a similar role.
- Superior written and oral communication skills in English.
- Experience in the editing of technical documents is an asset.
- Advanced knowledge of Excel, Word, PowerPoint and Outlook. Previous experience with MS Word Styles is required.
- Experience in MS Project or other scheduling software is an asset.
- Demonstrated ability to meet commitments in a tight deadline, multi-tasking environment.
- Experience in a similar role is an asset.
- Graphic Design knowledge/experience is an asset.
- Must be professional, dependable, personable and flexible.
- Self-starter with excellent organizational skills and attention to detail; and
- Ability to handle confidential and sensitive information in an appropriate manner, eligibility for federal government security clearance would be an asset.
Compensation Range
The salary range for this position is: $55,000.00 – $65,000.00
Compensation for this role will be determined based on a variety of factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs.
Diversity, Inclusion, And Accommodations
At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential.
At RVA, we use AI in our applicant tracking system to improve the efficiency and fairness of recruitment. Your application may be reviewed by both AI and our hiring team for a thorough evaluation.
