Overview
Administrative Assistant Jobs in Washington DC-Baltimore Area at CVW Event Productions
Title: Administrative Assistant
Company: CVW Event Productions
Location: Washington DC-Baltimore Area
CVW Event Productions is seeking a full-time Administrative Assistant to work closely with the president of the company to perform a variety of administrative and clerical tasks. Administrative Assistant will work 5 days a week, Monday-Friday, 9:00am-5:00pm, location will vary (office is based in Chantilly VA), and travel will be expected occasionally.
Administrative Assistant responsibilities include assisting in tracking all correspondence, creating a daily agenda, track outstanding tasks to be completed, making travel and meeting arrangements, filing both digital and physical materials, daily lunch arrangements, running work related errands and working on location to provide admin support. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Google Workspaces, MS Excel and various office equipment. If you also have previous experience as a Secretary, Administrative Assistant or Executive Assistant we’d like to meet you.
Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation for our company president.
Responsibilities:
Draft correspondences including emails, memos, forms and other formal documents
Assist in the collection of regularly scheduled reports from various departments
Track and organize all outstanding tasks to be completed and organize
Create a daily agenda for company president
Plan and schedule appointments and weekly external client meeting for company president
Accompany company president to meetings and take detailed minutes
Maintain filing systems for both digital and physical files
Perform other office tasks for company president
Book travel arrangements for company president
Assist with the updating of expense reports
Maintain company president contact/client list
Facilitate daily Lunch arrangements for company president
Run work related errands for company president
Join company president on job sites to provide admin support
Join company president during work related travel to provide admin support
Qualifications:
Previous experience in office administration or other related fields
Knowledge of office management systems and procedures
Outgoing personality
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
​Strong organizational skills
Ability to work independently to complete tasks
Working knowledge of office equipment including printers, computers, scanners, etc.
Proficiency in MS Office suite (Word, Excel and Powerpoint) and Google Workspace
High school degree
CVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.
We are Creative at our core. Diversity drives creativity. Our commitment to inclusion across race, gender, age, religion, identity and experience is what fuels us on each project we complete. We are a company where difference is valued and celebrated. We’re always building our network of both internal and external employees with this diversity and inclusion in mind.
