Overview
Administrative Assistant Jobs in Commerce, CA at green label
About the opportunity:
Do you thrive in the pursuit of ensuring excellence in supporting a team? SWCA Environmental Consultants is expanding their team and looking for a proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work. SWCA is seeking an Administrative Specialist to support the office in Flagstaff, Arizona working with teams specializing in Natural Resources, Cultural Resources, and Planning.
This is a regular, hourly, full-time position and comes with full SWCA benefits. Reporting to the Flagstaff Office Logistics Coordinator, you will support a team of more than 30 field and office staff in the realms of safety, logistics, employee support, equipment management, expense reconciliation, and vendor management. Highly qualified candidates only interested in a part-time position (= 26 hours/week to 34 hours/week) will also be seriously considered
Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.
Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.
Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle, and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA’s unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.
What you will accomplish:
Coordinate office and administrative activities, including sorting/routing incoming mail and other materials, set up on and off-site meetings, organize project records and files, and ordering or purchasing of office or field supplies and food.
Manage office equipment servicing and vendor relations.
Be the point of contact with building management.
Manage field technology equipment inventory (e.g. tablets, etc.) by providing to field staff and working with the technology team to troubleshoot issues.
Plan and manage office sustainability efforts.
Manage office fleet vehicles by annually updating vehicle registrations, upkeeping with routine vehicle maintenance, scheduling vehicle repair needs and maintaining and organizing records of all vehicles.
Assist and support the lead logistics coordinator with organizing field equipment, booking travel accommodations for staff (hotel, rental vehicles, flights), scheduling field staff, tracking expenditures, reconciling credit card statements and coordination of project logistics with Project Managers and Directors.
Coordinate community events, and volunteer opportunities as part of our SWCA Gives Back Program.
Manage the new hire orientation and onboarding process, including coordination of IT equipment.
Maintain office equipment and office space cleanliness.
Assist the main office safety representative (OSR) and work to manage health and safety compliance tasks including the efficient deployment and safe return of our field staff
Assist staff and project managers with expense reports, proposal preparation, document production, data entry, issuance of Certificates of Insurance, conference registrations, exhibitor booth reservations, UPS/FedEx shipments, and vendor communications, among other tasks as they arise.
Experience and qualifications for success:
Minimum of a High school diploma (or GED equivalent) required.
Minimum of six months of current work experience as an administrative support professional; up to two (2) years of experience is preferred.
Experience in the A/E/C and/or environmental services industries helpful.
Strong organizational skills, customer service approach and problem-solving ability.
Demonstrated proficiency in Microsoft office 365 applications including Word, Excel, Teams and Power Point and other software applications such as Adobe Acrobat Professional
Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment.
Ability to lift heavy boxes (up to 20 pounds) and maintain office space cleanliness.
Must have a current and valid driver’s license, with the ability to drive multiple types of vehicles including trucks and cars.
Must be able to run office errands with minimal notice during business hours.
Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.
If you are seeking an opportunity to work in a culture of exceptionally skilled and diverse professionals who embrace sound science and creative solutions, then SWCA will be a great fit for you! If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the application process, please email [email protected] or call 480-581-5378. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.
An employee for this Flagstaff, AZ -based position can expect an hourly pay rate of $20.33/hour to $26.22/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.
EOE – women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.
SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.
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Title: Administrative Assistant
Company: green label
Location: Commerce, CA
