Overview
Administrative Assistant Jobs in Boca Raton, FL at BoomRX
Title: Administrative Assistant
Company: BoomRX
Location: Boca Raton, FL
Job description:
Administrative Assistant
Job Type: Full-TimeCompensation: Salary wage + performance growth opportunity
About Us
We are a rapidly growing pharmaceutical company and technology platform supporting clinics, med spas, and wellness practices nationwide. Through BoomRx, we integrate multiple pharmacy partners into one streamlined ordering portal, supporting medical weight loss, peptides, GLP-1s, TRT, and more.
Our growth is driven by strong internal organization, operational efficiency, and a high-performance sales culture. We are building a structured, fast-moving office environment in Boca Raton and are looking for someone who can help keep everything running smoothly behind the scenes.
Job Overview
We are seeking an organized, proactive, and detail-oriented Office Administrator to support both our sales team and executive leadership.
This role is operationally focused and requires someone who can manage administrative workflows, maintain internal systems, assist account managers, and support leadership tasks — all while staying organized in a fast-paced environment.
This is not an entry-level receptionist role. This position requires initiative, ownership, and the ability to manage multiple priorities daily.
Key Responsibilities
- Assist Account Managers and Executives with daily updates in CRM and Account Management software.
- Maintaining internal tracking systems for client refunds, prescription clarifications, and reshipments.
- Update and maintain internal drive organization (licenses, documents, compliance folders)
- Assist in preparing reports and other metrics.
- Create new client accounts for Account Managers
- Submit credit requests to BoomRx support
- Process pricing adjustments within the BoomRx portal
Executive Support
- Order and pick up office supplies and snacks
- Submit receipt and expense reimbursements
- Assist with delegation and internal coordination
- Support high-level operational tasks as needed
- Assist with lead generation and prospecting by cross checking internal systems
What We’re Looking For
- Strong administrative or office management experience
- Highly organized and detail-oriented
- Comfortable managing multiple systems and software platforms
- Tech savvy and comfortable with CRMs, spreadsheets, and tracking tools
- Self-starter with the ability to work independently
- Strong communication skills
- Comfortable in a fast-paced, performance-driven office
Prior experience in healthcare, pharmaceutical operations, or sales support is a plus but not required
Work Environment
- Fast-paced, growth-oriented office
- Central Boca Raton location
- Free parking
- Close to Tri-Rail for public transit access
- On-site café restaurant
Position Offering
- Opportunity for growth into operations management or leadership
- Exposure to executive decision-making
- Structured, high-performance team culture
Job Type: Full-time
Work Location: In person
