Overview
Administrative Assistant (AA4) Jobs in Olympia, WA at State of Washington Dept. of Licensing
Full Job Description
Description
We are dedicated to growing a culture of belonging through our values:
Respect | Trust | Diversity | Inclusion | Equity.
At theDepartment of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.
We have an amazing opportunity to add several self-motivated senior-level Administrative Assistants to support our Information Services Division!
The Department of Licensing is one of the most public facing state agencies and the second largest revenue generating agency in Washington State. We regularly interact with over 6 million Washington residents and collect nearly $3 billion in taxes and fees annually. We know our services are essential to our customers’ ability to live, work, drive, and thrive and we are committed to ensuring every resident has equitable and meaningful access to our services.
If you have excellent interpersonal communication skills, are exceptionally organized, and excel under tight deadlines with flexibility and agility, we invite you to apply!
Duties
As the Administrative Assistant, you are the heart of an organization. You fill a priceless position that keeps teams running smoothly, handling everything from routine administrative work to managing executive schedules, division wide events and meetings, just to name a few. You will perform administrative support duties and provide confidential administrative support directly to our IT managers and agency leaders within the division. Your work is vital to assisting in the creation of an inclusive environment where all people feel respected and appreciated. To achieve this, you will help craft executive level correspondence, make recommendations for actions inspired by the agency’s purpose and values statements, assist in addressing and solving complex and/or sensitive matters, and perform project work assignments. Your executive and operational support to our Information Services Division (ISD) is essential to the division’s success and contributes to meeting our agency’s purpose. Your attention to detail and ability to pivot based on changing priorities will be key to your success.
Some of what you will do:
Manage scheduling of Supervisor.
Coordinate and manage time-sensitive projects/assignments.
Assign, collect and/or compile, research, analyze information to present results.
Manage office Outlook inboxes, and promptly, accurately, and respectfully, respond to inquiries.
Ensure correspondence complies with agency policies and standards by accurately, and respectfully responding to correspondence.
Qualifications
What you will bring to the role:
Four (4) years of progressive experience in office and /or clerical, secretarial, bookkeeping, accounting, or general administrative work.
Experience must include:
Two (2) years of experience providing administrative support to a supervisor, work unit, or midlevel manager which could include scheduling meetings, managing a calendar, managing assignments, or acting as a delegated authority.
Two (2) years of experience using Microsoft Suite office products to include Outlook, Excel, Word, Power Point, and OneNote.
On…
Title: Administrative Assistant (AA4)
Company: State of Washington Dept. of Licensing
Location: Olympia, WA
Category:
