Overview
Administrative Assistant/Accounting Assistant Jobs in Flower Mound, TX at Chatham Worth
Join a dynamic local team and help change the future of thousands of species around the globe.
Local conservation organization (IDEA WILD) with global impact seeks Office Administrator & Communications Manager. Biodiversity is the foundation of human existence and has provided humankind with healthy ecosystems, food, fiber, pharmaceuticals, pollination, and peace of mind for thousands of years. Planet Earth is now experiencing a loss of biodiversity. IDEA WILD works to equip, empower and activate the world’s most promising environmental leaders to grow and strengthen the movement to conserve the planet’s biodiversity. Our collective future depends on it. Those inspired to fulfill their passion in service of a global mission are encouraged to apply.
JOB SUMMARY
Office administration and communications management to ensure effective organization and program function while excelling as a member of a dynamic team
Responsibilities toggle between ongoing routine tasks (year-long) and specific additional tasks for fundraising events (3-5 times a year)
Coordinating between Program Director, Grants Administrator, Administrative Assistant, volunteers, and Review Committee to ensure smooth operations of the organization.
Requested availability (during regular business hours):
20 -25 hours per week, flexible
Availability to work in person 1-2 day per week and in your own workspace the rest of the time (this is a hybrid position)
Some evenings and weekends (for fundraisers or presentations)
Salary: $20- $25/ hour – new hires typically start at beginning of salary range
On-the-job training is provided. We are looking for the right person with the desire to be a part of our small and impactful team. If you think this is you, we’d love to hear from you!
PRIMARY JOB FUNCTIONS
Management and organization of IDEA WILD’s emails
Processing/management of incoming applications, and e-communication with global applicants
Processing/tracking of incoming donations from multiple platforms and event revenue, and e- or written communication with U.S. donors
Database entry and management for applications/projects, donors, donations, events, and equipment-for-donation inventory
Event preparation support, audience/sponsor registration tracking, and serving as staff at events as needed (some are out of town)
Coordination of mailings for annual membership, holiday, and event promotion
Preparation and distribution of electronic annual report
Generating new website content and keeping site updated (technical help available)
Creation of e-newsletters (~ 6x/year)
Create content for and oversee volunteers who manage social media platforms (Facebook & Instagram)
General office management, including updating written Standard Operating Procedures (SOP) and letter templates; managing staff meeting agendas, calendar, and task lists; maintaining office supplies and oversight of paper, electronic and stored record, including data backups
Onboarding new employees and running monthly payroll
Assisting Director, Grant Administrator/Purchasing Manager and volunteers/interns as needed
PREFERRED KNOWLEDGE/SKILLS/ABILITIES
The ideal candidate would possess the following:
Excellent organizational skills and written communication skills
High attention to detail and time-efficiency and excels as a member of a dynamic team
Cheerfully self-motivated, able to track and prioritize both one’s own work and meet organizational needs
Applicable experience with IT, computers, platforms, programs, and other applications
Proficiency in Microsoft Word and Excel
Experience with Gmail and Google applications
Experience with Mailchimp
Experience with databases (Airtable preferred)
Ability with basic bookkeeping procedures and mathematical problem-solving for donation tracking
Relevant nonprofit or conservation related experience
TO APPLY
Submit the following materials to [email protected]:
Cover letter, including Statement of Interest
Resume and three references
Job Type: Part-time
Pay: $20.00 – $25.00 per hour
Benefits:
Flexible schedule
Application Question(s):
Do you have the ability to meet in the Fort Collins office twice per week (weekdays, business hours)?
Do you have experience with databases/database management?
Do you have experience in biodiversity conservation and/or non profit work?
I acknowledge that this office space houses 2 small friendly family dogs, and would like to move forward with the application process.
Work Location: Hybrid remote in Fort Collins, CO 80521
Title: Administrative Assistant/Accounting Assistant
Company: Chatham Worth
Location: Flower Mound, TX
