Overview
Administrative Assistant (Admin II) Jobs in San Mateo, CA at Highlands Recreation District
Position Purpose: To provide a wide variety of clerical and administrative support to operations.
Essential Responsibilities
§ Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
§ Prepares proposals, correspondence, presentations and reports for key customers
§ Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies
§ Potential to set up new jobs in JDE and distributes accordingly
§ Ensures the execution of company policies and procedures
§ Assists with the coordination of field and operational activities in association with Project Managers
§ Assists with weekly-monthly reports, payroll records, union benefits and wages
§ Review invoices/packing slips for accuracy and completeness
§ Sort invoices and packing slips per company procedures
§ Assist with copying invoices, timesheets, special reports, etc.
Knowledge | Skills | Abilities
§ A basic understanding of generally accepted accounting practices
§ Thorough knowledge of general office procedures and practices
§ Demonstrated multi-tasking and data entry skills, and prioritizing
§ Ability to anticipate and meet internal customer needs
§ Ability to work independently and meet deadlines
§ Solid communication, organizational, documentation and interpersonal skills
§ Solid computer skills including familiarity with Microsoft Office
Qualifications
§ High School Diploma or Equivalent (Education beyond High School preferred)
§ 1-2 year of administrative and/or clerical support experience
Work Environment
§ Must be able to remain in a stationary position over 50% of the time
§ The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc
§ Continuously operates a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer
§ The person in this position frequently communicates with employees and coworkers and must be able to exchange accurate information in these situations
§ Occasionally lifting 20 pounds
Title: Administrative Assistant (Admin II)
Company: Highlands Recreation District
Location: San Mateo, CA
