Overview
ADMINISTRATIVE ASSISTANT – ADMINISTRATION Jobs in Newport Beach, CA at Hoag Health System
The Massry Residence assisted living at Daughters of Sarah Senior Community, is seeking applicants for a Full-Time Administrative Assistant.
The Administrative Assistant is responsible for new admissions management as well as secretarial duties that include scheduling external medical appointments and transportation for residents, and provide backup assistance to the Receptionist/Switchboard.
Duties
1. New Admission Management:
Prepares chart including face sheet and admission paperwork
Prepares door tag
Ensures keys and pendant are ready
2. Receptionist Duties:
Welcomes residents, visitors, and other staff into the facility
Responds to residents and visitor questions
Answers telephones and directs as appropriate
3. Physician Visits:
Maintains physician visits and renewal of the schedule
Prints physician’s renewal orders
4. Scheduling Function:
Schedules outside medical appointments
Schedules transportation
Ensures family or staff are scheduled to accompany resident
Plans for bag meal if necessary
Facilitates payment, if applicable
Ensures paperwork is prepared
Communicates all information to family and staff
5. Clerical Function:
Collects and distributes interdepartmental mail and memos
Mails out care conference letters
Photocopies as needed
Ensures office supplies are available
Prepares medications for return and credit to pharmacy
6. Switchboard Function:
Provides coverage to switchboard per schedule
7. Performs Audits:
Audits resident face sheets in charts
Audits annual medical evaluations
Performs other audits as requested
8. Customer Service:
Upholds resident’s Bill of Rights
Responds kindly and sensitively to all staff, residents and visitors
Demonstrates good customer service skills to internal and external customers
Maintains professional and courteous interactions with all co-workers and staff
Physical Requirements:
Normal Office, lifting up to 20 lbs. as part of office activities.
Personal Requirements:
The ability to read, write, speak and understand English; good communication skills; sound mental and physical health; to work as a member of a team; to demonstrate a high level of sensitivity in people, especially older adults; must have patience, tact and cheerful disposition.
Job Type: Full-time
Pay: $18.50 – $25.50 per hour
Benefits:
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
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Title: ADMINISTRATIVE ASSISTANT – ADMINISTRATION
Company: Hoag Health System
Location: Newport Beach, CA
