Overview
Administrative Assistant – Administration – Full Time Jobs in Gibson City, IL at Gibson Area Hospital
DE Executive Assistant I or II – (2500958)
Position Information
TxDOT’s Abilene District is looking for a DE Executive Assistant I or II to work in our Administration Office. If you looking to build a career, with a great group of people, TxDOT’s Abilene District is the place for you!! TxDOT offers competitive pay, great benefits, and work-life balance.
At TxDOT, we have three core values: Safety for our employees and the traveling public, value our employees, and preserve our assets. We also strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits. For a complete list of our total compensation package please visit our website at http://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf
Position Title Salary Grade/Salary Range
DE Executive Assistant I B21/$54,278.- $87,046. Annually
DE Executive Assistant II B23/$61,184. – $99,658. Annually
The Texas Department of Transportation reserves the sole right in determining the level of position offered based on the applicant’s work experience, skill level and all other appropriate factors, and based on business needs.
Minimum Salary: 54,278.00 Maximum Salary: 99,658.00
Pay Basis: Yearly FLSA Status: Nonexempt
Work Locations: Abilene District Headquarters 4250 NORTH CLACK Abilene 79601
Travel: Yes, 25 % of the Time
Shift: Day Job Shift Details: 40
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.
Essential Duties:
DE Executive Assistant I:
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Anticipates and prepares information for meetings, makes travel arrangements, completes travel expenses accounts/vouchers.
Collects information from the files for routine inquiries, refers non-routine requests to supervisor or appropriate staff.
Greets and assists visitors.
In executive’s absence, ensures requests for action or information are relayed to the appropriate staff members, interprets requests and helps resolve problems or implement action.
Maintains executive’s appointment calendar, schedules/coordinates meetings and appointments, schedules/sets appointments for performance evaluations, arranges for directors to represent the Department at annual conferences.
Makes recommendations for easier or more efficient office procedures, assists in time management planning, gives advice regarding office protocol.
Reviews materials prepared for the executive’s signature for accuracy, format and grammar.
Routes items and assigns due dates for their response, maintains suspense log, tracks progress of activities and coordinates work to meet due dates.
Serves as liaison between executive’s office, other departmental personnel and the public.
Performs other job responsibilities as assigned.
DE Executive Assistant II include all the above and:
Oversees the scheduling of phone coverage by administrative staff during holidays.
Coordinates and prepares information to respond to legislators, the press, consultants, and the public regarding operations of the Department.
Checks on the status of district/division/office projects and writes brief summary reports.
Instructs employees on personnel and clerical policies and procedures.
Researches and interprets previous policies and procedures and compiles information on historical precedents and actions taken to aide in making decisions on current problems.
Performs other job responsibilities as assigned.
Minimum Qualifications:
Education: High School Grad or Equivalent in general high school studies.
Experience:
DE Executive Assistant I: *4 years in administrative support or administrative management experience.
DE Executive Assistant II: *5 years in administrative support or administrative management experience.
Experience can be satisfied by fulltime or prorated part-time equivalent. College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications Substitutions for Minimum Qualifications
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Preferred Qualifications:
Competencies:
DE Executive Assistant I:
Working within established timelines and meeting deadlines.
Public relations for maintaining effective working relationships with individuals and groups, both internal and external.
Maintaining effective working relationship with others.
Monitoring the status and progress of projects.
Coordinating and scheduling activities / resources.
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
Preparing correspondence/ documents using correct spelling, grammar and punctuation, proofreading and reviewing documents for clarity and consistency.
Prioritizing and organizing work assignments.
Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment.
Using computers, applicable programs, applications, and systems.
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions, makes decisions that support business objectives and goals.
Shows initiative and action beyond what is required to improve products or services, is self-starting and completes assignments independently without constant supervision.
DE Executive Assistant II include all the above and:
Analyzing and organizing business and technical data.
Protects sensitive and confidential information
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20lbs at a time and frequently lift or carry objects up to 10lbs
Sitting – prolonged periods of time
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Job: Exec/Admin/Clerical/Legal
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Level: Non-Management
Job Posting: Apr 7, 2025, 8:37:51 AM Unposting Date: Ongoing
State Job Title/s: Executive Assistant II / Executive Assistant III State Job Code/s: 0162 / 0164
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
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Title: Administrative Assistant – Administration – Full Time
Company: Gibson Area Hospital
Location: Gibson City, IL
