Overview
Administrative Assistant – Agribusiness & Cooperative Operations Jobs in Old Grand Port, Grand Port, Mauritius at FERNEY
Title: Administrative Assistant – Agribusiness & Cooperative Operations
Company: FERNEY
Location: Old Grand Port, Grand Port, Mauritius
Role Purpose
The Administrative Assistant will provide high-level administrative, operational, and coordination support to the Agribusiness Manager across all sub-clusters, including the nursery operations, conservation zone, agricultural lands, tenant management, and the Farm Living Cooperative project.
This role requires a proactive, structured, and experienced professional capable of managing complex workflows, ensuring compliance, improving systems, and acting as a central link between internal teams, tenants, cooperative members, and external stakeholders.
The Administrative Executive will also play a key role in the development, implementation, and governance of the Farm Living Cooperative, including documentation, member onboarding, communication, and operational follow-up.
Key Responsibilities
A. Agribusiness Cluster Administration
- Provide full administrative and operational support to the Agribusiness Manager.
- Develop, streamline, and maintain administrative systems (SOPs, workflows, reporting tools).
- Prepare correspondence, minutes, briefing notes, and management reports.
- Assist in budgeting, procurement, and tracking of expenses for all agribusiness activities.
- Coordinate logistics for field operations, meetings, audits, and site visits.
B. Farm Living Cooperative (Co-op) Support
- Act as the administrative backbone of the cooperative structure being implemented.
- Manage cooperative membership applications, onboarding, documentation, and member registry.
- Prepare and update the Cooperative Constitution, rules, meeting minutes, and legal filings.
- Coordinate communication with members: announcements, training schedules, events, reporting, and feedback collection.
- Support financial tracking related to co-op operations (subscriptions, contributions, payments).
- Assist in setting up revenue models, crop aggregation systems, and cooperative logistics.
C. Nursery & Conservation Zone Support
- Manage documentation for seedling production, stock, plant sales, and distribution.
- Maintain records of conservation activities, biodiversity management dashboards, and follow-up actions.
- Coordinate with field teams to ensure timely reporting on nursery outputs and conservation KPIs.
D. Agricultural Land & Tenant Administration
- Maintain a complete database of tenants, lease agreements, renewals, compliance, and follow-up payment.
- Coordinate tenant communication, farm inspections, and reporting of issues.
- Support the implementation of land policies, usage rules, and sustainability standards.
- Track land allocation, crop plans, and tenant performance indicators.
E. Cross-Cluster Coordination & Reporting
- Consolidate weekly, monthly, and quarterly reports across nursery, conservation, tenants, and farm projects.
- Prepare dashboards, KPIs, performance summaries for senior management.
- Facilitate communication between agribusiness and other Ferney departments (finance, sustainability, operations, estates, HR).
Competencies & Skills Required
A. Technical Skills
- Strong administrative and organizational skills.
- Experience in agricultural or environmental sectors (preferred but not mandatory).
- Excellent Microsoft Office/Google Workspace skills (Excel, reporting dashboards).
- Experience with cooperative management, community projects, or cluster coordination (advantage).
- Understanding of budgeting, procurement, and basic financial processes.
B. Behavioral Competencies
- Highly organized, structured, and detail oriented.
- Strong communication and interpersonal skills.
- Ability to manage multiple priorities in a dynamic environment.
- Proactive, solution-oriented, and able to work with minimal supervision.
- Respect for confidentiality and professionalism.
Qualifications & Experience
- Degree in Administration, Management, Agribusiness, Sustainability, or related field.
- Minimum 10 years’ experience in administrative or operational coordination roles.
- Experience in agriculture, conservation, cooperatives, or land management would be a strong advantage.
- Experience handling multi-stakeholder projects is highly preferred.
Key Performance Indicators (KPIs)
- Timeliness and accuracy of administrative reporting.
- Efficient documentation and SOP systems implemented.
- Tenant satisfaction and compliance tracking accuracy.
- Effective cooperative member management and communication flow.
- Quality of support provided to nursery, conservation zone, and land operations.
- Smooth coordination across all agribusiness
