Overview
Administrative Assistant (Analyst) Jobs in Washington, DC at JRC Integrated Systems, LLC
Administrative Assistant to the Chief Operating Officer
The Administrative Assistant will provide high-level administrative support to the Chief Operating Officer (COO).
Essential Functions
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
Performs clerical and administrative tasks including drafting letters, memos, notices, reports and other documents for the COO or other senior staff a
Manages the Outlook email and calendar of the COO.
Receives incoming communication or documents on behalf of the COO, reviews content, determines importance, and summarizes and/or distributes contents to the appropriate staff.
Coordinates executive travel arrangements.
Oversees internal and external project deliverables, including re-occurring report and Board of Directors meeting preparation.
Responsible for maintaining organization of the Document Management Repository and meeting notes.
Maintaining electronic and physical files, organizing documents, and ensuring accurate record keeping.
Assists with project management tasks, tracking progress, and following up on action items.
Performs basic office tasks including ordering office supplies and equipment.
Prepares agendas and schedules for meetings; if needed, takes notes and records minutes.
Responds to and resolves administrative inquiries and questions.
Performs other related duties as assigned.
Competencies
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Extremely proficient in Microsoft Office Suite or related software.
Ability to learn quickly.
Technology Savvy.
Extremely high-level understanding of administrative taskings such as email and schedule management.
High-level understanding of clerical procedures and systems such as recordkeeping, filing, etc.
Ability to work independently.
Supervisory responsibilities
· Not applicable.
Work environment
· Standard corporate office environment.
Physical demands
· Prolonged periods sitting at a desk and working with a laptop computer and/or mobile device.
· Must be able to lift to 15 pounds at a time.
Travel required
· Regular daily travel to local sites may be required per the COO.
Required education and experience
· High School Diploma or similar.
· At least 2 years of experience as an Administrative Assistant to an executive.
· Housing and/or Non-Profit experience preferred.
Job Type: Full-time
Pay: $45,000.00 – $48,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Columbus, OH 43215 (Preferred)
Work Location: In person
Title: Administrative Assistant (Analyst)
Company: JRC Integrated Systems, LLC
Location: Washington, DC
