Overview
Administrative Assistant and Office Manager Jobs in Fairfax, VA at George Mason University
Full Job Description
10001043
Fairfax, VA
Classified Staff
Opening on:Apr 19 2024
Department:Col of Engineering and Computing
Classification:Admin Office Specialist 3
Job Category:Classified Staff
Job Type:Full-Time
Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)
Location:Fairfax, VA
Workplace Type:Hybrid Eligible
Pay Band:03
Salary:Salary commensurate with education and experience
Criminal Background Check:Yes
About the Department:
The primary purpose of the Department of Statistics is to educate undergraduate and graduate students in statistics; conduct research in statistics and data science, as well as interdisciplinary research where statistics and data science matter; and to administer B.S., M.S., and Ph.D. programs in statistical and data science.
About the Position:
The Office Manager is an extremely important position in an academic department. This position reports to the Department of Statistics Chair, serves as the lead staff administrator of the department, and the Chair’s executive secretary. The Office Manager is responsible for the daily execution, as well as the coordination of administrative and program support operations to ensure the service needs are met for the department’s faculty and students. The incumbent will work with considerable independence, as well as with other staff, as needed. This position will be responsible for a broad range of tasks critical to the department’s administrative integrity and procedures related to the needs of faculty, students, and programs.
The position is required to follow University guidelines regarding some days of telework, after approval.
Responsibilities:
Duties include scheduling and time management, management of the office of the Department of Statistics, administration support of the Chair, research and academic programs of the department, and other administrative, financial, and HR functions. Key responsibilities include, but are not limited to:
Serves as executive secretary to Department Chair, including correspondence, scheduling, and screening of calls;
Provides administrative support for regular and visiting adjunct faculty, full-time graduate student assistants, and wage employees;
Coordinates meetings and collects and maintains faculty records as required;
Manages the office, including supplies and equipment, collection and maintenance of all records and files;
Processes graduate assistant, adjunct faculty, student, and wage employee appointment letters and payroll;
Trains and supervises the department’s part-time wage employees and student assistants, as assigned;
Monitors ledger accounts and budget, and processes revenue and accounts payable;
Reconciles department accounts and processes travel documentation and reimbursements;
Responds to requests and queries from students seeking information on the department’s academic programs; and
Other duties as assigned by the Chair or Associate Chair(s).
Required Qualifications:
High school diploma or equivalent;
Ability to effectively prioritize work assignments and manage multiple tasks efficiently;
Ability to work with a wide range of constituencies in a diverse community;
Strong interpersonal communication (both verbal and written), customer service, and diplomacy skills;
Willingness to learn new technology and systems, including those for scheduling, workflow, accounting, and travel;
Experience processing financial transactions and reconciliation of accounts and funds;
Experience serving in an administrat…
Title: Administrative Assistant and Office Manager
Company: George Mason University
Location: Fairfax, VA
Category:
