Overview
Administrative Assistant and Project Coordinator Jobs in Fairfax, VA at George Mason University
Full Job Description
10000928
Fairfax, VA
Classified Staff
Opening on:Mar 26 2024
Department:Risk, Safety, & Resilience
Classification:Gen Admin Supv 1/Coord 1
Job Category:Classified Staff
Job Type:Full-Time
Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)
Location:Fairfax, VA
Workplace Type:On Site Required
Pay Band:04
Salary:Salary commensurate with education and experience
Criminal Background Check:Yes
Financial Background Check:Yes
Motor Vehicle Records Check:Yes
About the Department:
Risk, Safety, & Resilience (RSR) provides overall strategic oversight of the University’s risk profile and management efforts, as well as provides leadership to sustain a safe and healthful environment for our community to learn, work, live, and thrive. RSR serves the university by managing enterprise and operational risk, health, safety, environmental, emergency management programs in collaboration with our partners and stakeholders.
About the Position:
The Administrative Assistant and Project Coordinator provides senior administrative support to the Vice President of Risk, Safety, & Resilience (RSR) and Operational Risk Management (ORM). Coordinates projects, manages calendars, performs research, prepares reports, communications and documentation. The position also provides general support to RSR to include purchasing and serving as the telecom coordinator.
Responsibilities:
Vice President RSR Support and Project Coordination:
Communication and Calendar Administrator:
Schedules group meetings or meetings with Unit Leaders/Vice Presidents to include conferences, travel, scheduled calls, and daily activities;
Acknowledges, interprets and prioritizes requests for appointments which require the VP’s personal attention;
Proactively anticipates how events and initiatives will coincide and impact the office and Vice President’s time and responsibilities;
Responds to a variety of inquiries from internal and external parties for the purpose of providing information or direction and facilitating communication among parties; and
Determines the priority/urgency of the issue, refers to appropriate functional area or consults with the Vice President.
Meeting preparation, coordination, and attendance:
Coordinates and provides support for various high-level meetings to include one-on-ones, committee meetings, and/or unit leader meetings; and
Attends internal meetings, tracks and follows up on action items; prepares meeting agendas and materials.
Prepares reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information to RSR leadership and committees as needed;
Collects data and conducts benchmarking research, both internal and external, to support university Enterprise Risk Management (ERM), including emerging risks, incidents and other initiatives. Communicates directly with peer institutions and other entities, conducts web research, and gathers information to present to VP for review;
Serves as email administrator for [email protected];
Develops near- final deliverables for RSR working groups, steering committees, and other key stakeholders across campus, as necessary;
Represents RSR projects and the RSR office within the Mason community;
Interfaces with Mason schools and business units regarding RSR initiatives. Performs follow-up and related responsibilities as required. Coordinates and disseminates information and materials to working groups;
Prepares…
Title: Administrative Assistant and Project Coordinator
Company: George Mason University
Location: Fairfax, VA
Category:
