Overview
Administrative Assistant and Receptionist Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Kief Consultancy & Technology
Title: Administrative Assistant and Receptionist
Company: Kief Consultancy & Technology
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Role Description
This is a full-time on-site role for an Administrative Assistant and Receptionist at Kief Consultancy & Technology located in Abu Dhabi. The Administrative Assistant and Receptionist will be responsible for greeting and assisting visitors, answering and directing phone calls, maintaining office supplies and equipment, performing clerical duties, and providing executive administrative assistance.
Front Desk Management:
Greet and welcome visitors in a professional and courteous manner.
Answer and direct phone calls to the appropriate staff members.
Receive and distribute incoming mail, packages, and deliveries.
Maintain a tidy and organized reception area.
Administrative Support:
Assist with general administrative tasks such as filing, photocopying, and scanning documents.
Schedule appointments, meetings, and conference rooms for staff members.
Manage office supplies inventory and place orders as needed.
Assist with the preparation of reports, presentations, and other documents.
Data Entry and Record-Keeping:
Enter data accurately into computer systems and maintain electronic and paper files.
Update and maintain databases, spreadsheets, and other records as required.
Retrieve information from files and databases as requested by staff members.
Communication and Correspondence:
Respond to inquiries and provide information to visitors and callers in a professional manner.
Relay messages accurately to the appropriate staff members.
Assist with drafting and proofreading correspondence, emails, and other documents.
Support to Management:
Provide administrative support to executives and managers as needed.
Coordinate travel arrangements and prepare travel itineraries.
Assist with special projects and other tasks as assigned.
Qualifications:
Administrative Assistance and Executive Administrative Assistance skills
Phone Etiquette and Communication skills
Clerical Skills such as data input and management, and document creation and updating
Organizational and time management skills
Knowledge of office equipment and computer programs such as Microsoft Office Suite
Excellent written and verbal communication skills in English and Arabic
Ability to work independently and as part of a team
Bachelor’s degree in Business Administration or related field is preferred
