Overview
Administrative Assistant – Asset Management Dept. Jobs in United States at TactEx Recruitment Advisors
Title: Administrative Assistant – Asset Management Dept.
Company: TactEx Recruitment Advisors
Location: United States
TactEx Recruitment Advisors is working on behalf of a Client Firm who’s looking for a talented, organized, and high-character Administrative Assistant for their Asset Management department.
Do you have at least 1-2+ years experience in an administrative, coordinator, or similar role that required professional organization and logistical skills?
Do you have strong organization and logistics skills?
Do you have exceptional interpersonal skills?
Do you have exceptional written communication skills?
Do you have working knowledge of Microsoft Office (Excel, Word, etc.) and Google Suite?
Are you a proactive problem solver who takes initiative in a fast-moving environment?
Do you enjoy communicating with others while you help and support them?
Then you might be the perfect fit!
As the Administrative Assistant to the Asset Management department, you will play a key role in providing logistical, administrative, and communication support for the Asset Management team within our Client’s Firm. Our Client’s Firm was founded in 2012, and they’ve been a leader in the Commercial Real Estate Investment space.
Want to join a growing company with a solid, high-character team that treats you like family? — We’ve had an amazing 2+ year relationship with this Client Firm, and we can vouch for the character and culture of this Client. They’re different than most companies who *say* they live by their values. This Client Firm truly cares for their people, they have an outstanding vision and mission, and they encourage growth in the company for those that exceed expectations!
Pay range: $23-25/hr.
Location: 100% Remote.
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Responsibilities
Manage incoming mail, including sorting, distributing, labeling, and filing digitized mail. Leverage our virtual platform and internal systems to ensure timely and accurate handling of mail.
Manage incoming phone calls and faxes. Answer and route phone calls to the appropriate team member. Monitor and distribute voicemails and faxes.
Manage multiple Google Group inboxes to ensure all requests are logged in the company’s internal systems, forwarded to the appropriate internal party, and are professionally responded to as needed.
Manage the inbox for incoming invoices, including confirming receipt with the vendor, saving, labeling, and downloading the invoices. Enter the invoices into the Yardi software system for payment processing.
Manage the entry of utility bills in the Yardi system for processing, and track property utility information.
Work with vendors to resolve outstanding checks and provide notes to accounting on the status of outstanding checks.
Maintain documents and records in the company’s internal systems to ensure they are organized and easily accessible. Assist with obtaining, organizing, and maintaining files or updating records. Assist in developing process documentation as needed.
Provide backup assistance and assist as needed with coordinating inspection requests between inspectors and commercial retail tenants.
Assist with the filing and labeling of tax bills, notices of assessed value, insurance certificates, and other tax or insurance related documents.
Manage and maintain updated contact information in our information systems for tenants, vendors, etc.
Assist with ad hoc projects as needed.
Qualifications:
1-2+ years’ experience in administrative, coordinator, or similar role demonstrating organization and logistical skills. Experience in commercial real estate is a plus.
Bachelors’ degree.
Strong organizational, logistical, and administrative skills.
Strong interpersonal skills, attention to detail, and written/verbal communication skills.
Microsoft Office (Excel, Word, etc.) and Google Suite skills.=
Commercial Real Estate experience is a plus.
Yardi software experien…
