Overview
Administrative Assistant-Associate Jobs in San Antonio, TX at UT Health Science Center at San Antonio
Posting Details
Position Information
Title
Administrative Assistant
Department
Chemistry
Regular or Temporary
Regular
Hours Per Week
35
FLSA Determination
Non-Exempt
Weeks Per Year
52
Open Date
06/04/2025
Open Until Filled
Yes
Full or Part Time
Full Time
Position Summary
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
The Administrative Assistant is the first point of contact for unit or department; answering questions and providing resources to students, staff, faculty, parents, etc., via phone or email.
The Administrative Assistant is also responsible for the following:
Orders necessary office and laboratory supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues.
Completes financial transactions including but not limited to, processing all invoices, check requests, reimbursements, and transfers, filing all appropriate paperwork, monitoring expenditures and budgets, submitting expenses reports, and submitting student payroll.
Updates website and manages scheduling, calendar appointments, and online calendar of events.
Assists with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.), etc.
Prepares and sends communications and correspondence based on needs and direction of those within department/area. Provides marketing and communications support by coordinating, ordering, and/or creating promotional materials for events such as brochures, posters, and flyers.
Inputs data and maintains records in department databases. Compiles, tracks, and assesses various data fields within databases, as needed by department/area. May generate reports from databases for department/area.
Perform other related duties as assigned and based on program needs.
Qualifications
Outstanding administrative support skills including:
Excellent written and verbal communication skills
Strong interpersonal skills both in-person and over the phone
The ability to write clearly and properly
Expertise in problem-solving
Task and time management
Must be proficient in determining priorities and able to exercise good judgment
Comfortable in dealing with and working effectively with students, faculty, and staff
Willingness to be a team player
Proficient with Microsoft Office
(Preferred) Experience with ordering, managing invoices, and monitoring account
Preference will be given to candidates who have a minimum of one to three years of related administrative support experience and a Bachelor’s degree. Candidates who possess any combination of education, training, or experience that provides the required knowledge, technical skills, and abilities will also be considered.
Special Instructions to Applicants
All applicants must apply online by submitting their resume, cover letter and three references.
Posting Number
S01038
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Title: Administrative Assistant-Associate
Company: UT Health Science Center at San Antonio
Location: San Antonio, TX
