Overview
Administrative Assistant- Attendance/Discipline Jobs in Stuart, VA at Iowa City Community School District
GENERAL STATEMENT OF DUTIES
Provide administrative support to the Principal in carrying out the necessary administrative functions of the school.
SPECIFIC JOB SKILLS, EDUCATION AND/OR EXPERIENCE :
3-5 years of related office experience
Proficient with general office procedures
Proficient with computer – Internet, Google, and Microsoft Office
Proficient with general office equipment
Able to be discreet and maintain confidentiality
Professional verbal and written communication skills
Strong organizational skills
Attitude of helpfulness
Flexibility with changing priorities and processes
Able to remain calm under pressure while handling common inquiries, complaints, or identifying emergent situations
Ability to work well either alone or as part of a team
Practicing Catholic preferred
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES :
Welcome and direct people entering the school office with a warm and cheerful demeanor
Relay urgent messages between the Principal, parents, and teachers
Maintain required trainings as required by the State of Iowa, Archdiocese, and local site
Document facility rentals and monitor payments
Assist with writing the weekly/monthly newsletter for parents
Maintain daily check-in/check-out of children and staff throughout the day
Foster a professional working environment with an emphasis on confidentiality and customer service
Monitor attendance and confirm the reason for absence
Maintain all necessary and pertinent hard-copy and digital files
Navigate and manage necessary administrative functions of the school information system (PowerSchool) and accurately input student data
Assist with monitoring training certificates of staff members; follow-up when necessary
Work closely with the principal regarding school registration and enrollment
Multi-task numerous assigned projects on a daily basis
Maintain communication with the parish/parishes
Effectively communicate with the administrator
These duties are not all-inclusive. Other duties may be assigned.
J OB SCOPE:
Position encounters variations in work situations and questions. Incumbent operates under general directions and instructions, performing with moderate supervision.
COMMUNICATION/CLIENT CONTACT:
Contacts are normally made inside and outside the school. Contacts frequently contain confidential/sensitive matters.
PHYSICAL DEMANDS :
While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle and perform repetitive motions of the hands/wrists. Lifts and moves items up to 20 pounds.
WORKING ENVIRONMENT :
Work is performed in a small office setting. Employee may be required to attend an occasional evening meeting and do extensive close computer work.
The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Title: Administrative Assistant- Attendance/Discipline
Company: Iowa City Community School District
Location: Stuart, VA
