Overview
Administrative Assistant/B251910-2 Accounting Jobs in Laredo, Texas, USA at Laredopd
Administrative Assistant, (B251910-2), 205, Accounting
4 days ago Be among the first 25 applicants
Job Description
Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.
Essential Functions/ Job Competencies/ Physical Requirements
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicants upon selection.
Prepares and processes travel for the department when needed.
Assists with department call center and provides customer service. Assists employees with inquiries regarding HR policies and procedures.
Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers. Maintains department’s petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
Assist in budget preparation and reporting.
Will be required to drive a City vehicle for City business use.
Performs related work as required.
Knowledge Of
Knowledge of cash handling, accounting, and record keeping
Knowledge of City of Laredo policies, procedures, and processes
Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400
Knowledge of English grammar, spelling, and punctuation
Knowledge of the methods and practices of assembling and analyzing data
Skills And Abilities
Skill in planning, organization, and time management
Skill in customer service delivery
Skill in performing a variety of duties, often changing from one task to another of a different nature
Ability to maintain attention to detail
Ability to maintain records, assemble and organize data, and prepare reports
Ability to build and maintain effective working relationships with others.
Ability to communicate clearly and effectively both orally and in writing.
Ability to maintain good planning and organizational skills.
Ability to take and follow directions from supervisor.
Ability to give directions to and gain compliance from assigned staff.
Ability to perform strenuous work and routine work.
Ability to maintain a valid Texas Driver License and a good driving record.
Ability to project a positive and professional image of the City of Laredo.
Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
Ability to comply with all City of Laredo’s policies and procedures.
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
Physical Effort Requirements
Position will have the following exposures
Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are
#J-18808-Ljbffr
Title: Administrative Assistant/B251910-2 Accounting
Company: Laredopd
Location: Laredo, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical)
