Overview
Administrative Assistant – Bristol District Jobs in Bristol, VA at VA Dept of Transportation
Description:
Summary: Responsible for providing clerical support for the Asset Recovery Department. Prepare and monitor department reports and report trends to Management Team. Prepare correspondence and maintain communication with all departments and branches. Process daily, weekly, monthly and annual reports for Collection Operations.
Primary Responsibilities:
Assist the Management Team in the coordination and dissemination of information.
Gather information as requested by the Management Team in relation to the Department.
Prepare reports and letters for management as requested.
Monitor and track incoming and outgoing reports. Update reports as needed and review for accuracy.
Maintain working knowledge of applicable reports and advise the Management Team of any unusual circumstances.
Help analyze trends via information gathering.
Prepare and maintain member files.
Assist with inbound calls when volume is high.
Monitor & order department supplies.
Ability to work a flexible schedule that includes minimum two Saturdays.
Additional duties as assigned.
Essential Functions:
Ability to effectively communicate verbally or in writing, and ability to speak and present in an effective manner.
Ability to work well under pressure with multiple projects and deadlines.
Must be able to work the following equipment:
PC and printer
Telephone
Copy machine
Fax machine
Calculator
Scanner
Other equipment may be required.
4. Must be able to perform the following functions
Continuous sitting for approximately 7-8 hours per day.
Intermittent bending and walking
Some lifting, not more than 25 lbs.
5. Must work well under pressure, meeting multiple and sometimes conflicting deadlines.
6. Must at all times demonstrate cooperative behavior with colleagues and supervisors.
Requirements:
Starting pay is $21.23 – $24.03 an hour depending on experience along with a great choice of benefits for full-time and part-time employees.
Qualifications:
High school diploma or equivalent is required.
3 years’ experience in related field, preferably in financial institutions.
Professional telephone etiquette.
Must be proficient in Microsoft Office programs.
Self-motivated and flexible to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Basic knowledge of Mathematics.
Title: Administrative Assistant – Bristol District
Company: VA Dept of Transportation
Location: Bristol, VA
