Overview
Administrative Assistant C Jobs in Rockwall, TX at L3Harris Technologies
What We Are Looking For
The Administrative Manager of Facilities Management assists the Associate Vice President (AVP) for Facilities and Operations and other team members in the Facilities Management Department in the accomplishment of tasks related to the preservation and enhancement of the facilities and infrastructure of Baylor University.
An Associate’s degree and two years of relevant work experience are required. A Bachelor’s degree and four years of relevant work experience is preferred.
A combination of education and experience will be considered in lieu of the degree requirement.
*All applicants must be currently authorized to work in the United States on a full-time basis.
The ideal candidate will possess the following knowledge/skills/abilities:
Excellent oral and written communication skills and demonstrated track record of professional e-mail and telephone skills, interpersonal and organizational skills
Ability to organize work to meet timelines and deadlines
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc…)
Attention to detail to ensure accuracy and consistency is critical
Ability to work effectively with internal staff, to include working with the AVP on institutional high visibility topics with short timelines
Experience working at Baylor, as an executive assistant or as an office manager
What You Will Do
Work with the AVP and other leaders in the department to set agendas
Prepare and consolidate documents and presentations for meetings, such as construction project updates, space allocation floorplans and depictions, and conceptual and schematic renderings
Record and publish meeting minutes in coordination with the AVP
Assist the AVP and other leaders in the department in the development of Board of Regent updates and presentations for major capital construction projects
Coordinate and maintains calendars for the AVP and other leaders in the Department as designated by the AVP; schedule internal University and external meetings with architectural and engineer firms, and other 3rd party consultants or guests
Gather details, status, and context when issues arise on construction projects and work orders for the AVP
Submit work orders to the service provider for campus wide facility, utility, and infrastructure deficiencies; partner with the service provider to ensure submitted work orders are satisfactorily completed in a timely manner
As requested by the AVP, provide oversight to the service provider for issues with high visibility to University leaders
Partner with FM team members and the service providers as needed to ensure scheduled facility and utility outages/disruptions are approved and notifications are sent out in a timely manner to impacted stakeholders
Serve as the Department’s face to University stakeholders as a reference for interpretation or clarification of facilities management related University policies, standards, procedures, and processes
Develop and maintain working knowledge of applicable University tools and systems, including but not limited to Ignite
Organize and manage all aspects of customer service functions for the Department by focusing on customer needs and satisfaction; includes monitoring of the departmental e-mail account and voicemail, and keeping the Department website up to date
Contribute to the overall success of the Facilities Management Department and performs all other duties and responsibilities as assigned by the AVP, such as, but not limited to:
Manage special projects and initiatives
Manage and oversee records and files for the Department, and maintains confidentiality of records and other pertinent information as necessary
Develop and implement office policies and procedures
Collaborate with Department staff on management and planning of internal and external facing events
Assist with Department communications and correspondence
Make travel arrangements for official trips for Department team members
Maintain follow up system on pending projects, reports, and other tasks to ensure deadlines are met
Identify and recommend improvements for office wide procedures, processes, and overall performance
Track and order technology (i.e., computers, monitors, phones, tablets, etc…) replenishments
Oversee initial onboarding of new staff
Oversee the administrative requirements of the departmental vehicle fleet including ATVs and golf carts
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance
What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds . Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor’s commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled
Degree Level : Associate
Title: Administrative Assistant C
Company: L3Harris Technologies
Location: Rockwall, TX
