Administrative Assistant, CAO and Human Resources Jobs in Slave Lake, Canada at Town of Slave Lake
Location: Slave Lake
EMPLOYMENT OPPORTUNITY
ADMINISTRATIVE ASSISTANT, CAO AND HUMAN RESOURCES
The Town of Slave Lake has an exciting opportunity for an experienced Administrative Assistant to provide dual administrative support to the Office of the Chief Administrative Officer (“CAO”) and to the Human Resources department.
EMPLOYEES THAT REPORT DIRECTLY TO THIS POSITION:
SALARY:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This role requires coordinating confidential and sensitive internal and external documents and a keen desire to develop positive relationships with various internal and external stakeholders, including residents, community visitors, employees, and elected officials.
The incumbent acts as a resource to others inside and outside the organization and consistently presents a professional attitude.
Major Responsibilities – Human Resources
Provide a wide range of clerical and administrative support to the Human Resources team.
Support all activities of the recruitment process, including scheduling and coordinating interviews, conducting phone screens, booking meeting rooms, typing, updating interview guides, printing packages for the interview panel, and conducting reference checks.
Assist in supporting the Human Resources team with scheduling team meetings (in-person and virtual), coordinating handouts and recording meeting minutes.
Support all internal and external HR-related inquiries or requests as required.
Assist the department with document control procedures for job descriptions, performance evaluations, and other document templates.
Maintain accurate and up-to-date human resource files, records, and documentation, ensuring security, integrity and confidentiality of data of the physical and digital electronic records of employees.
Respond to inquiries from job applicants and employees and refer the more complex questions to appropriate senior-level HR staff or management.
Assist with maintaining, issuing, and filing of performance review documents.
Assist with the coordination of onboarding and orientations for new employees.
Assist with the development and maintenance of all Town job descriptions.
Assist with the coordination and tracking of employee training.
Responsible for safeguarding all physical personnel files.
Perform all other HR administrative duties as assigned.
Major Responsibilities – Office of the CAO
Provide superior and discreet support to the CAO and members of the Administration team.
Organize and schedule meetings as directed using Microsoft Outlook.
Send out reminders of action items to the Senior Leadership Team and to Council members as directed.
General administration duties including drafting letters and emails, filing, receiving and delivering mail by courier.
Function as back-up support to the Executive Assistant to the CAO.
Assist with the creation, preparation and distribution of agendas as well as taking minutes for Council and management team meetings.
Attend committee meetings as assigned, record meeting minutes and action items and distribute in a timely manner to stakeholders.
Vacation and general coverage for the Executive Assistant to the CAO.
Minor
Assist with the coordination of Years of Service awards and incentive programs for staff.
Maintain current employee Criminal Record Checks and Drivers’ Abstracts.
Assist the Health & Safety Coordinator with management of employee health and safety programs.
Participate in Social Committee initiatives and Health & Safety Committee meetings.
Assist with the planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties and retirement celebrations.
Occasional
Occasionally provide administrative support to other departments.
Vacation and leave coverage for the Director of Human Resources.
QUALIFICATIONS /
EDUCATION / EXPERIENCE:
Three (3) to Five (5) years’ administrative experience is required.
An office, business, or Human Resources Administration diploma would be considered an asset.
Advanced skills in Microsoft Office Suite and a variety of software.
Experience working in an HR setting or previous municipal…
Title: Administrative Assistant, CAO and Human Resources
Company: Town of Slave Lake
Location: Slave Lake, Canada
Category:
