Overview
Administrative Assistant, Capable Program, Part-time Jobs in United States at Hospice Savannah Inc
Position Information
Section: Procurement and Automotive Unit/Office Services Section/Operations Division
Class: Administrative Assistant I
Location: Harrisburg
Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.
Position Type: Full-time, Non-civil service, Union
Work Hours: 8:30 – 5:00
Salary Range: Starting at $44,030, commensurate with experience
Basic Function
This position will assist the Procurement and Automotive Unit in an administrative capacity and will be responsible for assisting the Records Retention Coordinator with various responsibilities.
Examples Of Duties
Assists the automotive unit in transporting vehicles:
Transports vehicles to Office of Attorney General (OAG) offices throughout the state
Transports vehicles for maintenance
Assists with the phone responsibilities of the Office Services Section
Reconciles the monthly EZPass invoices to be sent for payment:
Validates information from the PA Turnpike Commission and the OAG Agile Fleet System
Requires coding from multiple OAG funding sources
Manages inventory for OAG specific items:
Monitors inventory quantities
Recognizes when items need to be replenished
Distributes inventory items when orders come in
Works with the OAG mail room to send inventory items to other offices
Assists in setting up conference rooms within Strawberry Square
Assists the Records Retention Coordinator with the following responsibilities:
Properly and promptly addresses requests for sending records to and retrieving records from the State Records Center
Ensures the inventory sheet corresponds with the number of records boxes received for shipment
Coordinates the transfer of records from OAG regional offices to the central office
Coordinates the transfer of appropriate records to the State Records Center and State Archives
Communicates with staff from other organizations pertaining to the shipment of records
Transports and prepares records boxes for shipment from different areas within the OAG
Other duties as assigned by the Procurement and Automotive Manager
Minimum Experience and Training
Such training as may have been gained through graduation from a four year college or university OR
Any equivalent combination of work experience and/or training
Preferred Knowledge, Skills, and Abilities
Ability to lift 50 pounds
The ability to operate a motor vehicle and the possession of a valid motor vehicle operator’s license
Title: Administrative Assistant, Capable Program, Part-time
Company: Hospice Savannah Inc
Location: United States
