Overview
Administrative Assistant – Children’s Center Jobs in Truckee, CA at Tahoe Forest Health System
The Role
Are you an organized, detail-oriented individual who thrives in fast-paced, high-performing environments? We’re looking for an Office Administrator to anchor day-to-day operations in our New York City office while supporting a broader network of U.S. offices. In this role, you’ll be the backbone of our workplace—streamlining processes, supporting financial and operational needs, and fostering an environment where teams can do their best work.
You’ll bring a hands-on, solutions-focused approach to everything from vendor management to team events—all while embodying our culture of service, ownership, and continuous improvement.
What You’ll Do
Own the Office: Manage all NYC office operations—from supplies and snacks to maintenance and mailroom—while supporting remote needs across U.S. locations.
Support Financial Operations: Process incoming checks, invoices, and deposits; coordinate timely rent payments; and handle basic financial admin with accuracy and discretion.
Vendor & Inventory Management: Build and maintain vendor relationships, oversee inventory of office supplies (including keys and equipment), and ensure smooth service delivery.
Plan & Execute: Coordinate in-office and off-site events, support team logistics, and manage visitor access to create seamless and welcoming experiences.
Optimize Operations: Keep internal storage organized, identify process improvements, and take initiative on administrative projects that keep our workplace humming.
Requirements
2–5 years of experience in office administration, operations, or workplace support
Strong organizational skills with a meticulous eye for detail and follow-through
Comfort handling financial documents and administrative tasks with precision
Tech-savvy mindset with a proactive, problem-solving approach
Excellent communication and interpersonal skills
Ability to multitask and pivot priorities in a high-growth environment
Willingness to lift light office supplies (up to ~20 lbs) when needed
A service-oriented attitude and a love for creating efficient, people-first workplaces
Benefits
Competitive salary and benefits package (up to 15% annual performance bonus)
Flexible PTO
Cigna Health Insurance (Medical, Dental, Vision)
401k retirement plan
Laptop Stipend
Opportunity to support a fast-growing, global company
Collaborative, positive, and mission-driven culture
Beautiful office location in the heart of NYC
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
Schedule:
8 hour shift
Ability to Commute:
New York, NY 10003 (Required)
Work Location: In person
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Title: Administrative Assistant – Children’s Center
Company: Tahoe Forest Health System
Location: Truckee, CA
