Overview
Administrative Assistant- City Secretary Jobs in New Braunfels, TX at The City of New Braunfels
Department: Presidents Office
Position Summary: The Executive Assistant to the President of Warner University provides executive-level administrative support to the President and frequently interacts with faculty, staff, members of the Board of Trustees, donors, vendors, members of the Presidents Cabinet and the public.
The chosen candidate must affirm and support the universitys Statement of Faith and be energetic about the universitys goal of distinguishing itself in the higher-education industry through commitment to historic biblical values.
Responsibilities:
Represents the President and Executive team both inside the organization to employees and externally to the Board, donors, and vendors in a positive and effective manner.
Effectively manages the schedule and calendar of the President (e.g. meetings, conference calls, interviews, appointments, travel, Board meetings, etc.).
Manages travel arrangements and travel expenses as requested.
Manages communications to and from the President (e-mail, phone, written), including responses, proofreading, call screening/routing, and providing answers to minimize demands on the Presidents time.
Manages logistics for meetings, including assisting with the agenda, booking meetings rooms, scheduling technology support (if needed), managing catering, working with the Food Service Department, etc.
Creates and maintains electronic and hard copies of important documents.
Organizes files, submits expense reports, etc.
Produces informational summaries by transcribing, formatting, inputting, editing, retrieving, copying, analyzing, and transmitting text, data, and graphics.
Maintains executive and senior management confidence and protects operations by keeping company information confidential.
Accurately records and files all minutes of the Presidents Cabinet and Board meetings as needed.
Works on various ad-hoc projects as assigned.
Performs other duties as needed.
Qualifications:
Excitement about Warner Universitys vision, mission, and identity as an institution committed to biblical orthodoxy
A minimum of an associates degree preferred
Excellent written and oral communication skills
An energetic and relational disposition that puts others at ease
Strong attention to detail
Event-management experience
Strong organization skills
The ability to coordinate projects
Other:
The chosen candidate may also be asked to assist the Vice President of Advancement with gift processing and work closely with the Assistant Vice President of Enrollment and Marketing in the production of marketing materials.
The chosen candidate should expect to dress professionally and appropriately for various development contexts.
Procedure:
Candidates must submit the following:
a letter of interest
a rsum
a faith statement that contains both a personal testimony and a thoughtful response to the universitys official statement of faith (https://warner.edu/the-university/who-we-are/full-statement-of-faith/)
the names, titles, and contact information for 23 professional references
Applications will not be reviewed unless all requested materials are submitted.
Applications are being accepted and will continue to be accepted until the position is filled.
Preferably, the chosen candidate would start in March or April of 2025. Salary will be contingent on qualifications and experience.
Title: Administrative Assistant- City Secretary
Company: The City of New Braunfels
Location: New Braunfels, TX
