Overview
Administrative Assistant – Clinical – Dermatology Jobs in Chicago, IL at Ann & Robert H. Lurie Children’s Hospital of Chicago
Job Description:
The Role
As a member of Enterprise Technology, you will provide sophisticated administrative support for the Enterprise Infrastructure and Operations leader. In this role, you frequently will be called upon to use your interpersonal skills as you support the leader’s daily initiatives and directly interact with business partners and the team at large. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment.
Your responsibilities include:
Handle and prioritize complex executive calendars across Fidelity
Coordinate travel, prioritize expense reports, and process invoices
Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently
Initiate resolution of sophisticated problems and inefficiencies
Maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures
Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information
Partner on agenda and presentation creation for leadership, all-hands and other key team meetings
Prepare and format critical documents
The Expertise and Skills You Bring
Bachelor’s degree is strongly preferred, but not required
5+ years of senior executive admin experience
Broad understanding of company/functional policies and practices, financial industry background is highly preferred
Polished, professional maturity and previous corporate environment experience
Proven effectiveness in interactions and communications with senior level management
Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks
Collaborates effectively in a high volume, fast-pace environment, balancing multiple priorities
Detail-oriented, proactive, and strong organizational skills
Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature
Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events
Willingness to learn and advance your skills
Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)
Note: Fidelity is not providing immigration sponsorship for this position
The Team
The administrative staff at Fidelity plays a vital role in the company’s success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices as well.
Certifications:
Category:
Administration
Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.
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Title: Administrative Assistant – Clinical – Dermatology
Company: Ann & Robert H. Lurie Children’s Hospital of Chicago
Location: Chicago, IL
