Overview
Administrative Assistant- Community & Workforce Development Division Jobs in Archbold, OH at Northwest State Community College
Job Description
Department: Cumberland County Children and Youth Services
Address: 16 W. High Street, Suite 200, Carlisle, PA 17013
Work hours are 8:00 am to 4:30 pm; Monday through Friday (75 hours bi-weekly)
Type Position: permanent/full time
External or Internal: external
Position Code: CY3025, CY3026
Title: Administrative Supervisor – Clerical and Fiscal Departments
Starting Salary: $22.70/hour; $44,265.00/annual (starting salary is non-negotiable)
Pay Range & Step: 107, 1
Posting Period: 14 days
Recruitment Methods:
Transfer
Reassignment
Voluntary Demotion
Promotion
This job posting will be used to fill 2 vacant Administrative Supervisor positions:
Administrative Supervisor – Clerical
Administrative Supervisor – Fiscal
Job description:
OVERALL OBJECTIVE OF JOB: To perform specialized administrative and supportive functions in a timely manner to assure efficient operation of the department.
ESSENTIAL FUNCTIONS OF JOB:
Assists management level staff with clerical and data support to accomplish agency goals.
Interacts with other internal and external governmental departments, outside offices, agencies and the general public daily as needed to perform essential job duties.
Supervises and supports staff to include one on one training.
Assigns and monitors work within the unit and assuring staff are meeting all deadlines.
Active member of the administrative/management team.
Conducts performance reviews of staff.
Addresses personnel issues within service area/unit.
Responsible for scheduling unit meetings.
ESSENTIAL FUNCTIONS SPECIFIC TO ADMINISTRATIVE SUPERVISOR – CLERICAL:
Operates computers with a high level of skill providing input and making adjustments to programs as needed.
Prepares reports, memos, letters, spreadsheets and databases as needed.
Liaison for IMTO and Maintenance.
Functions and maintains credentials as notary for the Agency.
ESSENTIAL FUNCTIONS SPECIFIC TO ADMINISTRATIVE SUPERVISOR – FISCAL:
Assist Financial Manager with revenue maximization (Act 148, Title IV-E, TANF).
Assist Financial Manager with any new State and Federal regulations / requirements
Operates computer, copier and other office equipment daily
OTHER DUTIES OF JOB SPECIFIC TO ADMINISTRATIVE SUPERVISOR – CLERICAL:
Oversees expungements of data.
Maintains employee records required for annual licensing.
Attends training as required.
Function as JTAC liaison
Functions as Child Welfare Resource Center training liaison
Function as MCI liaison
Function as CAPS liaison
Function as CPCMS, Onbase and UJS Portal liaison
Function as AFCARS liaison
Functions as Sex Offender Assessment Board liaison.
Functions as liaison with Court Administrator for Court Custody Forms
Functions as Agency liaison for CPS related issues
Performs other job-related duties as required.
OTHER DUTIES OF JOB SPECIFIC TO ADMINISTRATIVE SUPERVISOR – FISCAL:
Implement/manage all fiscal related bulletins; assist with any related policies and procedures
Directs/monitors invoicing of Federal funds
Provide quality assurance of all Federal funds; coordinate Title IV-E Reviews
Attend meetings and trainings as required
MET’s:
EDUCATION/TRAINING:
High school graduate.
Experience with Windows, Microsoft software, and Microsoft Excel
Good typing skills.
WORK EXPERIENCE:
Two years of experience as an Administrative Specialist or equivalent combination of experience and training.
Selection Criteria:
Meet the minimum experience and training for the job
Meritorious service: defined as the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting
Current County Employees will follow the County Promotion/Demotion Policy.
If you are contacted for an interview and need accommodations for the interview due to a disability, please advise the interviewer of the accommodations you require well in advance of the scheduled date.
CUMBERLAND COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER
Company Description
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [email protected] or Cumberland County Human Resources at [email protected].
EMAIL CONFIRMATION:
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
Capital Blue Cross Medical Insurance
Health Savings Account
Wellness program with wellness incentives
Capital Blue Cross Vision Insurance
United Concordia Dental Insurance
Retirement Benefits:
County Retirement Pension
5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
Fully vested after 5 years of credited service
Normal Retirement Options:
Age 55 with 20 years of credited service
Age 60 with any amount of credited service
Voluntary 457b Deferred Compensation Plan
Military Time Buy Back Options
Paid Time Off:
Vacation
10 days per year, accrued per pay period (Non-Exempt)
15 days per year, accrued per pay period (Exempt)
Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
Personal
3 Personal days per year, pro-rated based on starting date
Sick
5 Sick days per year, pro-rated based on starting date
12 Paid County Holidays
No waiting period to receive paid holidays
Additional Benefits:
Educational Assistance
80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
Employee Assistance Program
Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
Flexible Spending Account
Dependent Care Account
Short Term Disability
Long Term Disability
Life Insurance
Show more
Title: Administrative Assistant- Community & Workforce Development Division
Company: Northwest State Community College
Location: Archbold, OH
