Overview
Administrative Assistant – Compliance and Safety Jobs in Atlanta, GA at RaceTrac, Inc.
Job Description Summary:
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
Answer phones – screen/handle routine items and direct calls as appropriate
Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
Assist with travel arrangements, planning itineraries and scheduling meetings
Assist with administration of office/jobsite facilities, as assigned
Maintain inventory of office supplies and materials, and order or purchase as needed
Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature
Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
Distribute plans
Distribute Invitation to Bid packages
Input commitment data to cost reporting system
Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
Track signed, returned commitments
Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing
Follow job close-out procedures including archiving project plans and files
Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
High School Diploma or equivalent
Two years of business or secretarial school, or the equivalent combination of training and experience
Minimum two years secretarial or clerical experience in addition to above training
Ability to keyboard 45 wpm accurately
Proficient in knowledge and use of word-processing and spreadsheet software
Working knowledge of general office procedures and office machines
Proficient in English verbal communication skills, including professional telephone manner
Proficient in written communications skills, including business writing skills
Reliability, dependability and flexibility
SUMMARY OF BENEFITS:
This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.
Compensation Range
Hourly Rate: $21.88 – $32.79
Title: Administrative Assistant – Compliance and Safety
Company: RaceTrac, Inc.
Location: Atlanta, GA
