Overview
Administrative Assistant-Consumer Products Jobs in Glendale, CA at Disney
About Us
Pace® Life Sciences
Pace® makes the world a safer, healthier place. We advance the science of our pharmaceutical and biopharmaceutical customers through the drug development process, from early-phase R&D through clinical trials and GMP commercial product support. For customers with in-house manufacturing and labs, Pace® provides professional services to support their operations.
Job Description
This is an onsite, full-time Administrative Assistant position located in Lebanon, NJ, Monday – Friday, from 8:30 a.m. to 5:00 p.m.
We are seeking a friendly, organized, and detail-oriented Administrative Assistant/Operations Support Administrator to serve as the first point of contact for clients, guests, and employees. This individual will primarily be responsible for greeting and signing in visitors, creating security badges, managing breakroom supplies, purchasing materials, and running reports across various systems. The ideal candidate will be customer-focused, proactive in managing tasks, and able to handle a variety of administrative duties with professionalism. This role has potential for growth opportunities, as applicable.
Key Responsibilities:
Greeting and Signing in Visitors:
Welcome clients, guests, and employees with a professional and friendly demeanor.
Sign-in all visitors, ensuring they have proper identification, necessary credentials (badge), and are directed to the correct department or meeting space.
Manage the visitor log and ensure compliance with security protocols.
Breakroom Management:
Monitor and maintain the breakroom supplies (coffee, snacks, utensils, etc.).
Regularly assess inventory levels and replenish supplies as needed.
Coordinate the ordering of supplies to ensure the breakroom meets standard stock levels.
Purchasing Materials:
Place orders for office supplies, equipment, and other necessary materials.
Track inventory and keep records of all purchases made.
Ensure timely delivery of orders and maintain vendor relationships.
Running Reports:
Generate and distribute reports from various internal systems (e.g., attendance, supplies, etc.).
Ensure accuracy and timeliness of all reports.
Assist with data entry and provide support for departmental reporting needs.
Administrative Support:
Answer phone calls, route inquiries to appropriate people/ departments, and log messages as necessary.
Handle incoming and outgoing mail and packages.
Assist with other administrative tasks as required to support operations.
Qualifications:
High school diploma or equivalent (associate or bachelor’s degree preferred).
Previous experience as a receptionist, administrative, or customer service role is a plus.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office 365 (Word, Excel, Outlook).
Ability to multi-task and manage time efficiently.
Strong problem-solving abilities and a proactive approach to tasks.
Physical Requirements:
Ability to stand or sit for extended periods of time.
Ability to lift up to 20 pounds (for breakroom supply management).
Work Environment:
Fast-paced office environment.
Interaction with various departments and external visitors.
If you are a motivated individual with excellent customer service skills and a strong work ethic, we would love to have you on our team as an Administrative Assistant/Operations Support Administrator!
PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a lab and office setting, use standard office and lab equipment and stamina to sit for extended periods of time; exerting up to 50 pounds of force occasionally and/or up to 40 pounds of force frequently to lift, carry, push, pull or move objects; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.
WORKING ENVIRONMENT:
Work is performed in a lab and office setting. Work is subject to chemicals, fumes, gasses, noxious odors, and related items in a lab setting.
Additional Information
Benefits
80 hrs of paid vacation per year, 7 paid holidays per year, 2 floating holidays per year (prorated based on start date), 40 hrs paid sick time per year, paid bereavement leave (days based on relation to the employee), 8 hrs paid volunteer time per year, parental leave, medical, dental, vision, voluntary short-term disability, long-term disability, life insurance, voluntary supplemental life insurance, traditional 401k and ROTH 401k with a company match, HSA, FSA, employee referral bonus, employee assistance program, tuition reimbursement program, employee recognition program, voluntary ID theft coverage, voluntary legal coverage, voluntary accident insurance, voluntary hospital indemnity insurance, and voluntary critical illness insurance.
Equal Opportunity Employer
Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Work Schedule Monday through Friday, 8:30 AM – 5:00 PM
Title: Administrative Assistant-Consumer Products
Company: Disney
Location: Glendale, CA
