Administrative Assistant – Contract Jobs in Hong Kong, Hong Kong SAR at Hays

Title: Administrative Assistant – Contract

Company: Hays

Location: Hong Kong, Hong Kong SAR

Your new company

The company is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm’s employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

Your new role

Support Senior Executives and team members

Maintain executives’ calendar, schedule internal and external meetings and conference calls, handle meeting conflicts and prioritization issues

Coordinate meetings, conferences and on/offsite including catering, audio/videoconference set up

Arrange all aspects of travel, manage approvals, arrange flights, hotels, ground transportation etc.

Able to work well remotely with executives when they are traveling

Prepare and submit expense reports on a timely basis and keep proper records, and ensure the expenses meet the requirement of the Firm’s travel and expense policy

Prepare presentation, pitch book and meeting materials where necessary

Frequent client interaction with high-level executives; act as liaison with clients and their assistants

Collaborate, coordinate and liaise with internal business partners and other BU stakeholders on a day-to-day basis

Provide backup coverage for other executive assistants while they are away, and assist their executives when needed including phone coverage

Handle ad hoc tasks and provide miscellaneous support including mailgroup management and office admin

What you’ll need to succeed

At least 3 years working experience in admin support role, experience in financial industry is a plus

Articulate an effective communication and must be self-starter

Ability to work under pressure and good attention to details

Good organizational skills

Ability to multi-task and work efficiently in a fast-paced environment

Ability to deal with last minute changes effectively

Maintain confidentiality on all aspects of workload

Client focus with excellent stakeholder management

Proficiency in MS Office – Excel and PowerPoint

Proficiency in both spoken and written English, Cantonese and Mandarin

What you’ll need to do now

If you are interested in this role, click ‘apply now’ or forward your latest resume to [email protected]

If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career, please reach Kalpana Charles at [email protected]

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