Overview
Administrative Assistant, Corporate Infrastructure Jobs in Brantford, Ontario, Canada at Brant Community Healthcare System
Title: Administrative Assistant, Corporate Infrastructure
Company: Brant Community Healthcare System
Location: Brantford, Ontario, Canada
Grow Your Career at Brant Community Healthcare System (BCHS)
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment to the people who rely on us.
- Brantford General Hospital – Our acute care hospital offering a full spectrum of inpatient and outpatient services.
- The Willett in Paris – Home to our urgent care centre and transitional care services, supporting patients through every step of their healthcare journey.
With Over 130 Years Of Service, BCHS Is Evolving With a Renewed Focus On Excellence, Collaboration, And Innovation. Our Strategic Priorities Center On Quality Care, Connected Teams, And a Healthy Future For Our Patients, Our People, And Our Community. Our Culture Is Shaped By Our Core Values And Pillars
Core Values
Four Pillars
Be Bold and Courageous
Commit to Excellence
Champion Equity
Be Trustworthy
Patient-First
People-Centred
Partnership- Based
Progress- Focused
These values reflect who we are, what we stand for, and how we work together to have influence. Join us in shaping the future of healthcare—right here at BCHS.
Why Choose BCHS?
- Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
- Flexible Scheduling – Within a standard work week
- Career Growth – Internal job postings, mentorship programs, and leadership development.
- Predictable Work Locations – Stability and consistency in your work environment.
- Collaborative Team Culture – Work alongside skilled professionals in a supportive, interdisciplinary setting.
- Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.
- Commitment to Safety – Comprehensive safety programs for all
- Competitive Compensation and Benefits –– Salaries and benefits designed to align with industry standards, reinforcing our commitment to attracting and retaining top talent. Excellent Pension Plan.
- Diversity & Inclusion – We are actively working to diversify our teams and remove systemic barriers in hiring, retention, and advancement. We track and report on our progress because representation matters. We regularly review our benefits, policies, and programs through an equity lens to meet the needs of our diverse teams. Provide accommodations for religious practices and use trauma-informed policies that support mental wellbeing.
- Recognition & Rewards – Employee appreciation programs and professional recognition opportunities and Corporate Committee
- Community Impact – Make a real difference in patient care and public health every day.
- Choose Civility – Where every interaction matters. Civility and respect shape our workplace, as individuals treat one another—and the communities we serve with dignity, empathy, and cultural awareness. We foster a culture of civility by raising awareness, setting clear expectations, and continually reviewing our policies and practices to ensure respect is at the core of everything we do.
Position Summary
Reporting to the Director, Corporate Infrastructure, the successful applicant will provide administrative and operational support to the team, including program coordination and facilitating communication with internal and external stakeholders.
Responsibilities include intake, prioritization, and delegation of work requests through the Computerized Maintenance Management System (CMMS); advising hospital staff on departmental processes; liaising with external contractors and vendors (including visitor badges/keys); managing the hospital ID badge system and parking access; and executing departmental correspondence (phone, email, memos).
The successful candidate will work independently, exercising sound judgment and strong critical thinking skills.
Primary Responsibilities
- Provide administrative and operational support to the Director and Corporate Infrastructure team, including calendars, meetings, payroll, reporting, and departmental documentation.
- Coordinate communications, including drafting memos, maintaining signage/directories, and supporting recruitment and onboarding.
- Support logistics and minor project coordination (e.g., moves, furniture inventory, and committee support).
- Respond to internal inquiries and liaise with external vendors regarding quotes, purchase orders, and scheduling.
- Maintain administrative functions including meeting coordination and minutes, project files, training scheduling, payroll/timecards, credit card reconciliation, and tracking regulatory requirements.
- Administer the CMMS, including intake, prioritization, and delegation of work requests, equipment and inventory tracking, preventative maintenance setup, reporting, user support, and system improvements.
- Provide training and support to staff on CMMS processes and troubleshoot system issues.
- Manage access control systems, including ID badges, parking access, keys, and security permissions; perform audits and generate reports as required.
Mandatory Qualifications
- Two-year college diploma in a related field
- Minimum two (2) years of experience providing administrative support to a leadership position
- Demonstrated excellent communication, interpersonal, and time management skills
- Strong customer service skills
- Proven ability to work both independently and collaboratively within a multidisciplinary team
- Demonstrated proficiency in Microsoft Office applications
- Strong problem-solving, decision-making, and critical thinking skills
- Demonstrated commitment to professional growth and development
- Ability to be flexible with working hours as required
Preferred Qualifications
- Hospital experience considered an asset
- Project planning and coordination experience considered an asset
Our Commitment to Equity, Diversity, and Inclusion
BCHS is committed to building an inclusive and accessible workplace that reflects the diversity of the communities we serve. We welcome people from all walks of life, including people of all genders, sexual orientations, racial and ethnic backgrounds, Indigenous identities, abilities, and lived experiences. Inclusion is part of how we deliver better care
We are dedicated to removing barriers and providing accommodations at every stage of the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations, please inform us when contacted, and we will work with you to meet your needs.
Ready to Make a Difference?
If you are passionate about healthcare and looking for a supportive and dynamic work environment, we would love to hear from you! Apply today and join BCHS in delivering exceptional care with compassion and integrity.
AI Use in Hiring
Brant Community Healthcare System does not use artificial intelligence (AI), automated tools, or algorithms to screen, assess, or rank candidates during the hiring process; all applications are reviewed by our recruitment team.
