Overview
Administrative Assistant – Customer Service Admin Jobs in Portland, OR at Oregon Health & Science University
The Program Administrator 2 plays an integral role in leading the fiscal and administrative aspects of Board operations. The job duties of the Program Administrator 2 will include the following:
Serving as office manager and working with the Executive Director and Investigations Supervisor to respond to programmatic issues/needs.
Acting as corresponding assistant to board members.
Reviewing and summarizing fiscal, operational and/or personnel reports.
Attending meetings related to OhioBuys, eLicense steering committee & other online administrative functions.
Assuming responsibility and authority in Executive Director’s absence.
Managing office and auxiliary functions including maintenance, security, public information, personnel.
Analyzing and implementing program policy.
Attending all board meetings.
Managing business functions of the office.
Preparing and administering the board budget.
Establishing and overseeing maintenance of fiscal controls.
Authorizing expenditures and purchases.
Analyzing and evaluating programs, procedures, and policies.
Providing technical advice to aid staff in decision making.
Preparing and/or reviewing office documents.
Performing administrative tasks including preparing confidential correspondence and/or reports, maintaining confidential files.
Preparing and submitting travel authorizations for the Executive Director and board members.
Handling sensitive phone calls and channeling calls to appropriate parties for response.
Directing operation of board information systems.
Maintaining content of board web site.
Attending meetings related to state information systems.
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
Completion of undergraduate core program in business administration, management science or public administration; 2 years training or 2 years experience in supervisory, administrative and/or managerial position.
Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 years training or 2 years experience in supervisory, administrative and/or managerial position or staff position involving planning, research and/or policy/procedure development.
Or 4 years training or 4 years experience in business administration management science or public administration.
Or 1 year experience as Program Administrator 1, 63122.
Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Program Management
Supplemental Information
Unless required by legislation or union contract, salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement.
Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses.
Background Information:
The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
Show more
Title: Administrative Assistant – Customer Service Admin
Company: Oregon Health & Science University
Location: Portland, OR
