Overview
Administrative Assistant-Days Jobs in Fairland, OK at Simmons Foods Inc
Job Details
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Dept
Job ID: 86435
Location: Fergus Falls
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 05/23/2025
Closing Date: 05/29/2025
Hiring Agency/Seniority Unit: Human Services Dept / DHS Fergus Falls AFSCME
Division/Unit: Mental Health & Substance Abuse Treatment Services / CBHH Fergus Falls Admin Supp
Work Shift/Work Hours: Day Shift / 8:00am-4:30pm
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $20.45 – $27.12 / hourly; $42,699 – $56,626 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical/AFSCME
Work Area: CBHH Fergus Falls
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
Community Behavioral Health Hospital (CBHH) in Fergus Falls is seeking a talented, mission driven, person-centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH are 16-bed inpatient psychiatric facilities for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.
Responsibilities include:
Performs all front office tasks including but not limited to mail, ordering supplies, processing bills, preparing financial documents and supports human resource (HR) actions.
Maintains and submits data in support of the Quality Assurance and Performance Improvement management
Serves as liaison, and provide necessary forms, reports, records and information to other offices providing services to the Community Behavioral Health Hospital, such as Human Resources, Financial Management, Staff Education and Management Services.
Assists, schedules and coordinates onboarding processes for all new hospital staff including facilitation of computer access, badge issuance, security access, keys, schedule and payroll setup.
Providing assistance and acting as a back up for the Building Services Lead
Qualifications
Minimum Qualifications
Customer Services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
Database Management skills sufficient to locate, update, and retrieve health information from a variety of databases.
English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.
Physical Demands of this position include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents.
Specialized terminology skills to include medical terminology, document management, scanning, indexing and quality control.
Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports and forms.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Jonathan Stone at [email protected].
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kaitlin Weckwerth at [email protected].
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or [email protected] for assistance.
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: [email protected].
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Annual pay increases
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
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Title: Administrative Assistant-Days
Company: Simmons Foods Inc
Location: Fairland, OK
