Overview
Administrative assistant – department Jobs in Schenectady, NY at Union College
Position Title:ADMINISTRATIVE ASSISTANT – MATHEMATICS DEPARTMENT
Description:
Do you have administrative experience and enjoy working in an academic environment? If so, this may be the position for you! The Department of Mathematics at Union College is seeking a highly motivated individual to provide administrative support to the office and support our students.
Work Days:Monday-Friday
Shift Start/End Time:8:30AM-4:54PM
Hours Per Week:37
Weeks Per Year:32
Administrative Assistant – Math Department
Pay Status and Classification:Non-exempt, Regular full-time
Work Location:This position is an onsite role and is not eligible for a hybrid work schedule.
Supervisor:Assistant Vice President of Academic Planning and Operations with dotted line to department chair.
Position Purpose:Provides clerical, administrative and project support to the department of mathematics. Serves as the liaison between the department, internal and external guests. Greets and assists guests who enter the department office. Contributes to a team of faculty department administrators.
Essential Responsibilities and Duties:
Office Support: Provides support for department associated activities, to include managing the schedule/calendar, screening and handling telephone communications, routine, filing, typing, copying, binding, scanning, ordering and organizing necessary office supplies, greeting and directing visitors, managing and creating content for department websites. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues. Supervises, trains and hires student employees.
Event & Travel Coordination:Manages all department events, dinners, seminars, conferences under the general supervision of the Department Chairs (i.e. maintains an event budget, makes campus contacts with dining services, instructional technology or any other campus contact necessary for the event, makes hotel and travel arrangements for speakers, creates and posts seminar flyers, etc.). Assists with securing housing, dining locations and, venues for class and speakers, receipt processing, and other related activities
Search Coordination:Provides full support in hiring faculty. Tasks include, but are not limited to: maintaining and organizing records of all job applications received, scheduling on-campus visits (including hotel, transportation, and dining services reservations), helping with scheduling job seminars, student meetings with the visiting faculty, etc.
Administration:Organizes, processes and analyzes department data including but not limited to calculating grade point averages for senior honor students and honor society inductees, assisting in the planning and tracking of activities related to the departments’ respective study away programs, completing forms for the registrar (e.g. course schedules, final exams, etc.), assisting and facilitating in building and maintaining an alumni network and supporting fundraising activities. Assists administrative colleagues with other College assignments as needed and offers to assist during crunch times and overlapping deliverables.
Qualifications:
High school degree or equivalent and three to five years of administrative experience, preferably in an academic setting, or a combination of relevant education, training, certifications, and work experience.
Excellent communication and interpersonal skills and ability to work independentl…
Title: Administrative assistant – department
Company: Union College
Location: Schenectady, NY
Category:
