Overview
Administrative Assistant/Document Control Jobs in Jacksonville, FL at Stellar Energy Americas Inc
About us
Happy Corp’s mission is to cultivate people in a multi-cultural space through live events and entertainment. Our vision is to be one of the leading live entertainment companies that offers a diverse range of events throughout the world. Our core values include creativity, integrity, and teamwork. Our mission, vision, and core values drive the companies strategies and decision-making to continue to provide high-quality experiences for music fans across the globe.
This position involves providing comprehensive administrative and event coordination support to executives and artists. Key responsibilities include managing executive schedules, travel, and communication, as well as assisting with event logistics, vendor coordination, ticketing, and promotions. The role also includes budget management, expense reporting, project tracking, documentation handling, and office management. The assistant will act as a liaison between internal teams, clients, and artists, maintain confidentiality, and be prepared to handle crises or emergencies. Additionally, the role supports social media and marketing efforts and provides direct assistance to artists, including backstage coordination. Availability during peak season is required, and an infectiously enthusiastic personality is a must.
Core Responsibilities:
Administrative Support: Calendar management, travel arrangements, correspondence handling.
Event Coordination: Event logistics, vendor coordination, ticketing, and guest lists.
Communication & Liaison: Internal and external communication, client and artist relations.
Financial Assistance: Budget tracking, expense reporting.
Project Management: Event tracking, coordination of promotions.
Documentation & Reporting: Contract handling, event performance reporting.
Office Management: Office operations, meeting preparation.
Crisis Management: Handle emergencies, problem-solving.
Social Media & Marketing: Social media support, promotional materials.
Confidentiality & Discretion: Handle sensitive information.
Artist Support: Artist liaison, backstage coordination.
Job Types: Full-time, Part-time, Contract
Pay: $20.00 – $25.00 per hour
Benefits:
Flexible schedule
Schedule:
10 hour shift
12 hour shift
8 hour shift
Day shift
Evening shift
Morning shift
Night shift
Work Location: In person
Title: Administrative Assistant/Document Control
Company: Stellar Energy Americas Inc
Location: Jacksonville, FL
