Overview
Administrative Assistant – Engineering Administration Jobs in Urbana, IL at University of Illinois Urbana-Champaign
Who We Are: The Port of Virginia
The cargo carried by ships, trucks, and trains hold the lifeblood of our economy. Our nation’s ports, including The Port of Virginia, are at the center of it all. The fifth largest port in America, The Port of Virginia is a catalyst for commerce. A recent economic impact study found that over 397,000 jobs in Virginia – nearly 10% of Virginia’s workforce – have ties to the port. The Port of Virginia seeks out highly motivated individuals who share our values, understand our objectives and embrace our culture. At every level, from our corporate offices to our terminals to our inland facilities, Port of Virginia team members share a commitment to quality service for our customers, a passion for innovation and a desire to make a difference.
The Opportunity: Administrative Coordinator
Supports the Finance department by managing credit applications and assisting with various financial and administrative processes.
What You’ll Do: Responsibilities
Maintains PeopleSoft vendor maintenance module for Accounts Payable.
Establishes customer accounts in accordance with company policy.
Provides support and serves as back up to the Revenue Accounting Coordinator on invoice disputes.
Assist with discrepancies and resolutions of emergent collections, billing, or accounts payable inquiries.
Coordinates conference calls and in-person meetings, which may involve scheduling meeting times, making arrangements for meeting meals or other refreshments, and ensuring that various meeting resources are available.
Sorts and distributes mail, files documents, and maintains office supply inventories and equipment.
Ensures compliance with all security, safety and environmental regulations and policies within work area at all times. This includes properly addressing issues through action or reporting issues and concerns to Manager.
Ensures public records and information are managed, maintained and disposed in accordance to the Library of Virginia retention and disposition schedules, and the Virginia Port Authority records management policies and procedures.
Performs other duties as assigned.
The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.
Who You Are: Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
High School diploma or GED equivalent required.
Licenses, Certifications, and Credentials
Valid driver’s license; Transportation Worker Identification Credential
Work Experience
3 or more years of experience in an Accounting Department setting focused on Collections, Accounts Payable / Accounts Receivable preferred
You Should Know: Disclosures
The Port of Virginia is an Equal Opportunity Employer and therefore does not discriminate on the basis of age, sex, race, religion, disability or national origin.
Selected applicant must be able to pass a pre-employment background check which may include any of the following: Academic record and verification of education and/or certifications; Employment history (including references); Criminal history; Driving record; Fingerprinting; drug and alcohol testing, Fit for duty Physical, Other records or information related to the candidate’s suitability for the position.
Selected applicant must be able to obtain a TWIC (Transportation Workers Identification Card). The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.
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Title: Administrative Assistant – Engineering Administration
Company: University of Illinois Urbana-Champaign
Location: Urbana, IL
