Overview
Administrative Assistant – F/T Virtual/Remote Position Jobs in Colorado at Summit Review Services, LLC
Facilities Management is seeking a dedicated and detailoriented Administrative Coordinator to join our team. This role is key to providing topnotch support to our Facilities Management department while we service the everchanging needs for facility maintenance, utilities, landscape & grounds, and custodial services.
Duties:
Assumes dayto
day responsibility for organizing and coordinating specialized clerical functions. Answers questions, provides information, and handles inquiries for internal and external customers
Manages Taleo job listings, assists with new hire paperwork, and onboarding tasks
Processes appointment requests forms, entering electronic personnel action forms (ePAFs)
Schedules various appointments for office personnel and makes travel arrangements
Establishes and maintains filing systems, including confidential documents
Updates office procedures for a more efficient operation when necessary
Approves departmental expenditures within predetermined guidelines
Reviews billing from contractors and vendors, adjusts as needed
Reviews and responds to routine correspondence for office personnel
Prepares various reports and minutes for meetings
Plans and coordinates special projects and events
Performs various duties as needed to successfully fulfill the function of the position
Job Requirements
Required Education: High School Diploma or GED, AND:
12 months office, clerical, or administrative experience.
Skills:
Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Proficient with Microsoft Office Suite (Word, Excel, and Outlook)
Able to work well with interdepartmental teams and initiatives
Excellent customer service
Demonstrated ability to deal with confidential information.
Ability to work independently in a fast
paced environment with changing priorities
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Hiring contingent upon a Background Check?: Yes
Special Indications: Hiring contingent upon driver’s license check
Job Posting: Mar 17, 2025
JOB DESCRIPTION HELP
Required Attachments
Documents required for this position are listed under the “Required Attachments” section of this job listing. You will be required to upload and attach these documents in the application process.
Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
Title: Administrative Assistant – F/T Virtual/Remote Position
Company: Summit Review Services, LLC
Location: Colorado
