Overview
Administrative Assistant for Advising Operations Jobs in Ann Arbor, MI at University of Michigan
Executive Administrative Assistant
POSITION SUMMARY:
The Executive Administrative Assistant will provide administrative support to the Executive member(s) of the FCS team. This position is located in Jacksonville, FL and required to work Monday-Friday during normal business hours.
PRIMARY DUTIES AND RESPONSIBILITIES:
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Provides administrative support to designated Executive(s)
Creating and analyzing various reports and correspondence
Answer corporate level phone calls for designated Executive(s)
Accountable for planning and coordinating conference calls, luncheons and meetings
Make travel arrangements for corporate and field level FCS employees, staff and visitors
Prepare PowerPoint presentations
Prepare letters and correspondence, either creating own or from dictated material
Screen and manage phone calls, provide information to callers and/or route them as needed
Work with third party vendors to include FCS phones, internet, postage, copier and all other vendors assigned
Prepare and update directory, as needed
Accountable for creating and maintaining distribution lists for outbound correspondence, as needed
Order and maintain inventory levels of office supplies
When needed, act as notary and in some instances a witness of legal documents
Greet, screen and direct visitors as needed
Perform and complete special projects as needed
Review, bind and prepare proposals as needed
Coordinate and assist with auto insurance and fuel card needs
Responsible for all mail within corporate structure
Coordinate and prepare employee appreciation and or company events
Responsible for application and maintenance of company, state and federal required licenses
Assist with client, state, and federal audits
Assist with acquisition and maintenance of leasing agreements
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Title: Administrative Assistant for Advising Operations
Company: University of Michigan
Location: Ann Arbor, MI
