Overview
Administrative Assistant for Counseling and Health Services Jobs in Norton, MA at Wheaton College Massachusetts
It is important to read this advertisement in its entirety. You are required to submit a Statement of Qualifications (SOQ) for this position. The SOQ instructions and required statements are at the bottom of this posting. Applications received without an SOQ or with an SOQ that does not comply with the instructions will be disqualified.
Under the direction of the Human Resources Manager (SSM I), the Office Technician (General) maintains confidentiality in independently performing a variety of duties for the Administration Division. Serves as receptionist and clerical support for the Human Resources Office.
Looking for a State Job? – Review the 3 Steps To A State Job webpage and be sure to complete the exam/assessment and state application before applying for this position.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is not eligible for telework and requires an in-office presence 5 days a week.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (GENERAL)
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-468756
Position #(s):
292-200-1138-001
Working Title:
Administrative Technician
Classification:
OFFICE TECHNICIAN (GENERAL)
$3,649.00 – $4,710.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
In Office
Job Type:
Permanent, Full Time
Facility:
Postal
Work Shift:
8:00 AM – 5:00 PM
Work Week:
Monday – Friday
Department Information
BUILD A DEPARTMENT…BUILD YOUR FUTURE!! Do you want to make a difference in the lives of Californians while achieving your career goals? Do you like a challenge? Do you set standards for yourself and enjoy working in a fast-paced, evolving organization with great potential for personal development? The Office of Tax Appeals is looking for a person like you who will help build a brand-new team and influence the organization’s culture for years to come.
Come join our team, apply today!
Special Requirements
In order to be considered for this position, you must include the following:
Include JC #468756 in the “Examination or Job Title” section of the State application (STD.678) when submitting a hardcopy application.
Statement of Qualifications (SOQ) is required. This SOQ serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position. The SOQ serves as documentation of each candidate’s ability to present a written response to the following question, both clearly and concisely. The written response should be typed and no more than two (2) pages in length, single spaced, and 11 point font. Please answer the SOQ below:
1. Why is confidentiality important to you, and how do you go about maintaining confidentiality?
Applicants who do not include a Statement of Qualifications will not be considered for the interview process. Cover letters and resumes do not take the place of SOQs.
Electronic submittal of applications and attachments through Calcareers.ca.gov is preferred. Emailed or faxed applications will not be accepted.
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.
Additional hires may be made from this job bulletin, if positions become available.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/10/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Office of Tax Appeals
Postal
Attn: Sarah Lopez-Bell JC #468756
P.O. Box 989880
West Sacramento, CA 95798-9880
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Office of Tax Appeals
App Drop Off
Sarah Lopez-Bell JC #468756
400 R Street
Suite 360
Sacramento, CA 95814
08:00 AM – 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications –
Statement of Qualifications (SOQ) is required. This SOQ serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position. The SOQ serves as documentation of each candidate’s ability to present a written response to the following question, both clearly and concisely. The written response should be typed and no more than two (2) pages in length, single spaced, and 11 point font. Please answer the SOQ below:
1. Why is confidentiality important to you, and how do you go about maintaining confidentiality?
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Ability to maintain confidentiality.
Ability to interact professionally with co-workers, departmental staff/management, and the public.
Effective time management and multi-tasking skills.
Strong interpersonal and organizational skills.
Ability to be flexible and adapt to rapid changes in priorities and work assignments while maintaining excellent customer service.
Ability to communicate effectively, both orally and in writing, with all levels of staff
Strong work ethic and dependable.
Possess of a high degree of initiative, independence of action, and accuracy.
Benefits
For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources’ website at: California Employee Benefits Summary
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Sarah Lopez-Bell
(916) 598-4423
[email protected]
Hiring Unit Contact:
Linda Newson
(916) 208-2771
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
Rubena Khan
(916) 282-1434
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Office Technician (General) Exam Information
Individuals who have list eligibility to the Office Technician (General) classification (or are in the process of obtaining list eligibility) may also apply. To obtain list eligibility, please review this examination bulletin.
Applicants must meet the Minimum Qualifications for the Office Technician (General) stated in this Classification Specification(s).
Additional Application Information
Please do not include personal information on your application, resume or Statement of Qualifications (social security number, date of birth, marital status, etc.)
In the “Employment History” section of the application you must list your current employment history by providing the “to” and “from” dates with month, day and year, the hours per week that worked, which should be a whole number and not a range and the total time worked (years/months).
Applicants must complete the duties performed section on the application. Applications with “see resume” shall not be considered. Applications received without all information completed will be considered incomplete and will not be screened for the interview process.
A completed Employment Application (STD. 678) and any other relevant documents (i.e., unofficial transcripts, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account.
Clearly indicate the basis of your eligibility (certification list, transfer, reinstatement, State Restriction of Appointments (SROA) and/Surplus eligibility) in the “Explanations” section located on the first page of your STD. 678.
Remove and do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed STD. 678. This page is for examination use only.
Completed applications and all required documents must be received or postmarked by the Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Title: Administrative Assistant for Counseling and Health Services
Company: Wheaton College Massachusetts
Location: Norton, MA
