Overview
Administrative Assistant for Student Counseling Services Jobs in Hattiesburg, MS at University of Southern Mississippi
About Cleveland Electric Company:
Cleveland Electric was built on strong family values, hard work, and constant innovation. What began as an electric motor repair company in 1925 has quickly adapted to meet changing demands in an evolving construction market. Over the years, we have contributed to the growth of Atlanta and the Southeast which has in turn fueled the transformation of our business. Today, we are the leading specialty contractor in the Atlanta market, serving the Southeast for almost 100 years.
Summary: Provides administrative support to facilitate the planning and coordinating of activities for a designated project. This position will require someone who takes the initiative, assists on-site construction staff with office equipment and other materials and learns and consistently uses time keeping and data maintenance software. This position is located directly on a job site within an office trailer and the hours will be determined by project needs. Applicant must be able to pass a drug screen and 7 year background check.
Location: Moncks Corner, South Carolina 29461
Work Environment: Employee may be required to wear hardhat and safety glasses and will be required to observe safety procedures at job site. The noise level in the work environment is usually loud outside the site office.
Shift: Typically 6:30 AM -3:30PM or 7:30AM -4:30PM
Type: Onsite/ Full-Time
Essential Duties and Responsibilities may include but are not limited to the ability to:
Respond to requests for service and assistance from Contract Manager, clients, and superintendent
Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks
Manage RFI Program
Assist construction site staff with office equipment and materials.
Prepare and transmit daily field labor reports
Perform general office duties such as making copies, document control, processing mail, and answering phones.
Oversee and process day-to-day administrative items such as supply requisitions, and personnel transaction forms.
Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed
Upload safety documents to the designated storage platform
Take primary responsibility for scheduling drug screens and background checks for new hire candidates
Take primary responsibility for assisting new hires with completing the hire in process
Take primary responsibility enrolling new hires in the time keeping software
Take primary responsibility making corrections to craft personnel time in time clock.
Take primary responsibility for greeting guest that may arrive at the site office
Take primary responsibility of scheduling all activities that support staff meetings
Take primary responsibility taking and publishing staff meeting minutes
Take primary responsibility of any other administrative task that may be assigned
Qualifications
High school diploma or general education degree (GED) required
A minimum of twelve months of experience in an Administrative role required
Construction experience and familiarity with contracts preferred
Ability to remain professional and diplomatic in stressful situations
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence.
Exceptional written and verbal communication skills
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word.
Ability to prioritize and multi-task
Ability to interact with field construction employees
What You Can Expect From Cleveland Electric Company
Competitive Pay
Eligible for Performance Bonus
Aetna PPO and HSA plans – eligible for coverage upon start date
Dental PPO and HMO plans – eligible for coverage upon start date
Free Vision plan
401(k) with Employer Match
Short and Long-Term Disability
15 days of PTO (Accrued) and 8 paid holidays
Equal Opportunity Statement
Cleveland is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, benefits, training, social and recreational programs, and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace, we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate. We invite all qualified individuals to apply and join us in building a culture that values and respects each person’s unique perspectives and experiences.
E-Verify Statement
We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process, we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States, promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices.
To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.
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Title: Administrative Assistant for Student Counseling Services
Company: University of Southern Mississippi
Location: Hattiesburg, MS
