Overview
Administrative Assistant for Student Services Jobs in Syracuse, NY at Bryant & Stratton Inc.
Job Title:
Part-Time Office Assistant
Reports To: Executive Director / Office Manager
Location: Cleveland, OH
Employment Type: Part-Time (15–25 hours/week)
Job Summary:
Excellent Care Connections is seeking a detail-oriented, organized, and reliable Part-Time Office Assistant to support the daily administrative functions of our DODD-certified agency. The ideal candidate will be familiar with Ohio Department of Developmental Disabilities (DODD) policies and procedures, and skilled in creating staff schedules, managing documentation, and performing general office tasks with accuracy and confidentiality.
Responsibilities:
Develop and manage weekly/monthly staff schedules to ensure program coverage.
Coordinate appointments, meetings, and program activities using scheduling software or tools.
Maintain up-to-date files for client records, staff documentation, and compliance materials in accordance with DODD regulations.
Assist with onboarding new staff (e.g., tracking trainings, processing background checks, and collecting required documents).
Prepare reports, letters, and other documents as needed for the Executive Director or Program Supervisor.
Monitor deadlines for staff trainings, certifications, and compliance renewals.
Maintain digital and physical filing systems to ensure efficient retrieval of client and staff information.
Serve as a point of contact for scheduling issues, staff inquiries, and administrative updates.
Assist with Medicaid billing prep, documentation audits, and ensuring forms are completed and organized.
Help prepare materials for site reviews, internal audits, or surveys.
Perform other administrative duties as assigned.
Requirements:
High school diploma or equivalent required; Associate’s degree or relevant office administration coursework preferred BUT NOT REQUIRED
At least 1 year of office experience, preferably in a healthcare, social services, or DODD-related setting.
Familiarity with DODD systems (e.g., eMBS, CRM, Therap, or similar platforms) is strongly preferred.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
Strong attention to detail and time management skills.
Excellent communication and organizational abilities.
Ability to maintain confidentiality and handle sensitive information with discretion.
Must pass background checks and comply with all employment and training requirements per DODD standards.
Preferred Qualities:
Knowledge of Medicaid waiver services and provider compliance documentation.
Comfortable working in a small team with changing priorities.
Capable of multitasking and independently resolving minor administrative issues.
Prior experience supporting DODD agencies, adult day programs, or residential programs is a plus.
Job Types: Full-time, Part-time
Pay: $18.12 – $19.12 per hour
Benefits:
Flexible schedule
Paid time off
Professional development assistance
Schedule:
8 hour shift
Monday to Friday
On call
Work Location: Hybrid remote in Cleveland, OH 44111
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Title: Administrative Assistant for Student Services
Company: Bryant & Stratton Inc.
Location: Syracuse, NY
