Overview
Administrative Assistant for the Office of Disability & Accommodations Jobs in Bethlehem, PA at Moravian Unviersity
What it’s about
Partners Group seeks a dynamic Receptionist to join our team in the New York Office. Our Receptionist will act as the first point of contact for our company, assist with office operations, and provide general administrative support across the organization. They will welcome visitors and coordinate their arrivals, book conference rooms, answer and direct incoming calls, maintain the cleanliness of common areas, respond to internal and external inquiries, work with external vendors to make sure inventory is delivered on time, and provide meeting and event support. They may also provide administrative support to executives and senior staff.
Duties & Responsibilities
Reception/Wlecome Area
Cheerfully greet everyone that enters our office
Offer and serve coffee or water to guests upon arrival
Show guests to their meeting room, ensuring they have a positive experience
Morning walk through communal areas, making sure that everything is tidy and organized; turn on TVs, open Winter Garden
Daily Outlook calendar review, making sure you understand where and when the meetings are taking place and that the rooms are properly set up if requested
Afternoon walk through of office/conference rooms to organize/tidy; turn off TVs, close Winter Garden
Maintain up-to-date desk instructions and departmental materials at all times
Answer and action phone calls promptly, according to our defined standards
Keep conference rooms stocked with water and snacks
Anounce clients to in-house meeting participants
Provide concierge service for Clients as needed (wi-fi access, taxi coordination, restaurant reservations, etc.)
Office Support:
Manage issuance of security basges and RFID tags; troubleshoot when badges aren’t working
Maintain badge master spreadsheet
Organize new hire welcome packet, badge and desk set-up
Field various requests from employees (lost and found, building issues, etc.)
Maintain distribution of incoming/outgoing mail
Support in-house events with Events Coordinator as requested
Help monitor Office Management inbox and route to Office Manager or respond appropriately
Maintain client coffee/water area, tidy up and run dishwasher
Re-stock printer with printing paper and ink cartridges
Maintain regular office supplies: ordering and re-stocking all service centers and print rooms
Ship weekly mail on Friday to other PG offices
Prepare shipments via FedEx and USPS
Conduct written and oral communication at the highest level of professionalism and integrity
Other assigned tasks as necessary
What we expect
Professional attitude with a friendly, oputgoing demeanor to support client-facing department; enthusiastic team player contributing to strong administrative support team
Minimum 1-2 years of administrative support experience, working in a professional environment for a medium to large corporate entity
Proficient in MS Office Suite, and demonstrated ability to quickly learn new software and systems
Ability to work proactively, handling a large number of tasks while meeting deadlines, and performing well under pressure
Organized with high attention to detail
Hours will be 8:30am – 5:30pm
What we offer
Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. Our offerings include:
Professional, international, and high-performing work-environment
Challenging, rewarding career within a growing company
Collaborative environment, with on-the-job training and mentorship opportunities
Competitive benefits and wellness package, including medical, dental and vision coverage
401k (Roth and pre-tax options) with company-match
25 vacation days, and 13 holidays annually
One-month sabbatical after every five years of service
Company paid life and disability insurance
Education assistance program
Lunch stipend
Domestic and international events, including offsites and volunteer opportunities
Partners Group compensation has a long-term outlook and philosophy, and our total compensation emphasizes performance based long term incentives. Base pay range for this role is $65,000 – 75,000 and a performance-based bonus and equity are additional parts of the total compensation package
Make an impact on the organization by taking a leading role in the growth of our US business. Our working environment is humble, inclusive and transparent; the structure of the firm is flat.
At Partners Group, we thrive on new ideas for the benefit of our clients, our employees and our communities. We are proud to be an equal opportunity employer and support diversity of perspectives.
Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at [email protected]
Show more
Title: Administrative Assistant for the Office of Disability & Accommodations
Company: Moravian Unviersity
Location: Bethlehem, PA
